Procurement Executive

Job Description: Procurement & Accounts Executive

1. Job Title

Procurement & Accounts Executive / Purchase & Payables Specialist

2. Department

Accounts & Finance (Reporting to the Accounts Manager/Director)

3. Location

[Jaipur, Rajasthan]

• Job Summary

We are seeking a highly organized and detail-oriented Procurement & Accounts Executive to manage the end-to-end purchasing cycle, from vendor selection and negotiation to invoice processing, payment management, and maintaining healthy creditor relations. The primary goal is to ensure cost efficiency, timely procurement, and meticulous control over the company's liabilities.

• Key Responsibilities

A. Purchasing & Procurement Management

• Source, evaluate, and select vendors for raw materials, machinery parts, office supplies, and other required services.
• Negotiate pricing, terms, and delivery schedules to achieve the best value while maintaining quality standards.
• Generate and process Purchase Orders (POs) accurately and in a timely manner.
• Coordinate with the Production/Warehouse team to confirm material receipts and quality checks.

B. Invoice & Payables Management

• Invoice Processing: Receive, verify, and process all vendor invoices against Purchase Orders and material receipt notes (GRN).
• Creditor Management: Maintain and reconcile the Creditors Sheet (Payables Ledger) accurately, ensuring all liabilities are correctly recorded.
• Payment Scheduling: Prepare weekly/monthly payment schedules based on due dates and company cash flow priorities.

C. Financial Control & Labor

• Payment Follow-up: Execute rigorous payment follow-up with internal departments to ensure timely releases to creditors, capitalizing on early payment discounts where applicable.
• Credit Optimization: Proactively manage vendor credit limits and terms to minimize the company's short-term credit burden and optimize cash flow.
• Labour Salary Management: Collect, verify, and process the weekly/monthly payroll sheets for contract labor, ensuring accurate calculation of wages, attendance, and deductions.

D. Documentation & Reporting

• Maintain organized physical and digital records of all purchase orders, invoices, payment confirmations, and vendor contracts.
• Generate weekly/monthly reports on total procurement spend, pending liabilities, and labor costs.

Job Types: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person