Procurement Associate

Key Responsibilities:

Purchase Order (PO) Management:

Generate, track, and manage all Purchase Orders (POs) from requisition through final delivery and invoice resolution, ensuring accuracy in pricing, quantity, and delivery terms.

Maintain and update the Purchase Order log, ensuring all records and documentation are complete and organized.

Vendor Communication and Follow-up:

Serve as the primary point of contact for routine communication with domestic and international suppliers and vendors.

Proactively follow up on pending POs to confirm delivery dates, resolve scheduling conflicts, and expedite urgent shipments as needed to prevent production delays.

Sourcing Support and Data Management:

Assist the Procurement Manager in sourcing activities, including gathering market intelligence, collecting vendor quotations, and comparing pricing to ensure cost competitiveness.

Maintain and update the vendor master list, pricing sheets, and material specifications within the ERP system or designated database.

Inventory and Quality Liaison:

Coordinate with the Warehouse and Inventory teams to confirm material receipts and resolve discrepancies related to quantity, quality, or documentation (e.g., Goods Receipt Notes/GRN).

Work with the Quality Control team to facilitate the inspection of incoming materials and follow up with vendors on non-conforming items and returns.

Documentation and Compliance:

Ensure all procurement documentation, including contracts, invoices, and compliance paperwork, is filed, tracked, and easily accessible for auditing purposes.

Qualifications:

Education: Bachelor's degree in Supply Chain Management, Business Administration, Commerce, or a related technical field.

Experience: 1-2 years of experience in procurement, purchasing, or supply chain coordination, preferably within a manufacturing environment (home appliances or electronics experience is a plus).

Technical Skills:

Proficiency in using an ERP system (e.g., SAP, Oracle, Tally) for PO generation and tracking.

Strong command of Microsoft Excel for data analysis, reporting, and quotation comparison.

Core Competencies:

Excellent organizational skills and meticulous attention to detail.

Strong communication and negotiation abilities.

Proactive problem-solving skills with a sense of urgency.