Procurement Associate

Key Responsibilities:

• Generate, track, and manage all Purchase Orders (POs) from requisition through final delivery and invoice resolution, ensuring accuracy in pricing, quantity, and delivery terms.
• Maintain and update the Purchase Order log, ensuring all records and documentation are complete and organized

Vendor Communication and Follow-up:

• Serve as the primary point of contact for routine communication with domestic and international suppliers and vendors.
• Proactively follow up on pending POs to confirm delivery dates, resolve scheduling conflicts, and expedite urgent shipments as needed to prevent production delays.

  Sourcing Support and Data Management:

• Assist the Procurement Manager in sourcing activities, including gathering market intelligence, collecting vendor quotations, and comparing pricing to ensure cost competitiveness.
• Maintain and update the vendor master list, pricing sheets, and material specifications within the ERP system or designated database.

  Inventory and Quality Liaison:

• Coordinate with the Warehouse and Inventory teams to confirm material receipts and resolve discrepancies related to quantity, quality, or documentation (e.g., Goods Receipt Notes/GRN).
• Work with the Quality Control team to facilitate the inspection of incoming materials and follow up with vendors on non-conforming items and returns.

  Documentation and Compliance:

• Ensure all procurement documentation, including contracts, invoices, and compliance paperwork, is filed, tracked, and easily accessible for auditing purposes.
  

Qualifications:

Education:

Experience:

• Proficiency in using an

  ERP system

  (e.g., SAP, Oracle, Tally) for PO generation and tracking.
• Strong command of Microsoft Excel for data analysis, reporting, and quotation comparison.
  

Core Competencies:

• Excellent organizational skills and meticulous attention to detail.
• Strong communication and negotiation abilities.
• Proactive problem-solving skills with a sense of urgency.