Procurement Associate

Job Description

Job Summary The Vendor Master Processor is responsible for managing and maintaining the vendor master data within the organisation’s systems. This role ensures accuracy, completeness, and compliance of vendor information, which is critical for efficient Procurement and Payment processes. The Vendor Master Processor collaborates with various departments to onboard new vendors, update existing vendor records, and resolve any discrepancies or issues related to vendor data. Responsibilities Vendor Onboarding: Process new vendor requests by gathering necessary documentation, verifying vendor information, and entering data into the system. Vendor Updates: Maintain and update vendor records as per the requests received to regular reflect changes in vendor details such as contact information, banking details, tax identification numbers, etc. Data Accuracy: Ensure accuracy and completeness of vendor data by performing validation checks. Compliance: Adhere to regulatory requirements and internal policies governing vendor data management. Issue Resolution: Investigate and resolve any discrepancies or issues related to vendor data, collaborating with relevant stakeholders such as Procurement, Finance, etc. Process Improvement: Identify opportunities to streamline and optimise vendor master data processes to enhance efficiency and accuracy. Training and Documentation: Develop and maintain documentation, guidelines, and training materials for vendor master data processes to ensure consistency and compliance across the organisation. Requirements Education: Bachelor’s degree in Business Administration, Finance, Accounting, or related field preferred. Experience: Prior experience in vendor management, data management, or related roles preferred. Analytical Skills: Strong attention to detail and analytical skills to ensure accuracy and identify discrepancies. Communication: Excellent communication and interpersonal skills to collaborate effectively with internal and external stakeholders. Organisational Skills: Ability to prioritise tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment. Technology Proficiency: Proficient in using ERP systems, Microsoft Excel, and other relevant software for data entry and analysis. Compliance Knowledge: Familiarity with regulatory requirements and best practices related to vendor management and data privacy. Show more Show less