Process Coordinator

Company Description

Vivre Panels, led by Rajendra Toshniwal and Surendra Toshniwal, is a premier manufacturer, distributor, and exporter of plywood and laminate-allied industry products for the last 30 years. The company combines its own manufacturing units with international tie-ups to produce and distribute specialized surface decoration products. With raw materials sourced globally, Vivre Panels design premium interior and exterior architectural products for the Indian and global markets at competitive costs. They cater to a variety of clients, including wholesalers, retailers, OEMs, contractors, interior designers, and architects. Vivre Panels boasts pan-India warehousing and logistics infrastructure ensuring rapid service and minimal turn-around times.

Role Description:-

1)Ensure faster movement of tasks and follow-ups with concerned stakeholders.

2)Coordinate effectively with each and every department to ensure seamless operations.

3)Maintain Google Sheets and prepare regular reports as required.

4)Handle Facility Management System (FMS) and Information Management System (IMS) updates.

5)Maintain checklists and delegation sheets for task tracking.

6)Organize, create, and coordinate meetings across teams.

7)Prepare meeting notes and ensure proper follow-ups.

8)Support daily operational and administrative requirements.

9)Provide instructions and support to team members on how to follow defined processes

10)Serve as the single point of accountability to ensure the process runs on time.

11)Perform daily follow-ups with team members to ensure each task is being completed.

12)Maintain logs of missed or delayed steps and escalate concerns as needed

13)Ensure all stakeholders are updated on current progress of any process being monitored.

14)Assist the Executive Assistant and MD in pulling reports, data, and insights from ongoing processes

Skills:-

English and Hindi (mandatory).

2)Proficiency in Google Sheets, MS Office, and documentation.

ZOHO

4)Strong organizational and multitasking abilities.

5)Attention to detail and ability to work in a fast-paced environment.

6) FMS / IMS / Maintaining Delegation Sheet / Maintain Checklist