Personal Secretary to Managing Director

As a Personal Secretary, your role involves supporting and coordinating with high-level executives, departments, and management. Your responsibilities include: - Managing an active calendar by planning appointments, board meetings, conferences, and day-to-day activities, and reminding the MD of schedules - Attending meetings, preparing minutes of meetings, and coordinating with specific departments - Arranging conference rooms and preparing presentations/agenda for board meetings - Managing travel arrangements, booking tickets, and schedules - Handling confidential and sensitive documents securely - Determining matters of top priority and handling them accordingly - Maintaining office procedures and directing the general public to the appropriate staff member - Maintaining electronic and paper records for easy accessibility - Screening phone calls, redirecting them when appropriate, and prioritizing all correspondence - Monitoring office supplies and negotiating with suppliers for cost-effective orders - Planning event organization and volunteer activities of the company - Following up on work assigned by management and reporting pending tasks - Complying with Integrals Health, Safety, and Environmental procedures - Completing any other associated tasks requested by management Qualifications required for this role include: - Graduation degree in Mechanical, Electrical, or any relevant field - Good coordination skills with discipline and candidature - Proven experience as an executive secretary - Technical vocabulary knowledge of the relevant industry - Familiarity with basic research methods, reporting techniques, and documentation - Excellent organizational, time-management skills, and negotiation abilities - Integrity, confidentiality, and a sense of urgency - Comprehensive knowledge of MS Office software applications - Ability to work independently, prioritize tasks, and work in a dynamic environment - Strong interpersonal, verbal, and written communication skills - Two-wheeler driving license is a must If you are interested in this position, kindly send your Resume/CV to the provided contact number.,