Personal Secretary to Director

Job Summary:

The Personal Assistant will provide high-level administrative and operational support to the senior executive(s) of the organisation. This role is pivotal in enabling the executive to focus on strategic priorities by handling a wide range of scheduling, communications, project coordination, and confidential tasks. The incumbent must be proactive, organised, discreet and adaptable.

Key Responsibilities

• Manage and maintain the executive’s calendar: schedule and prioritise meetings, appointments, travel, teleconferences, and events.
• Serve as the point of contact between the executive, internal teams and external stakeholders; manage email and other communications on the executive’s behalf.
• Plan, coordinate and oversee logistics for business trips, including travel bookings, accommodation, itineraries, expense claims and follow-up.
• Prepare, review and edit correspondence, reports, presentations, meeting agendas and minutes; ensure accuracy and professional standard.
• Handle confidential information with discretion and professional integrity. Maintain sound judgment in dealing with sensitive matters.
• Maintain and organise both physical and digital filing systems, contact databases and records so information is accessible and secure.
• Assist with project coordination or special initiatives as required: liaise with departments, track progress, highlight issues, prepare summaries.
• Manage office operations or administrative tasks as needed (for example: ordering supplies, coordinating events, onboarding for key roles) depending on the size of the organisation.
• Proactively identify ways to optimise the executive’s time, improve processes and support strategic goals of the organisation.

Required:

• Bachelor’s degree (or equivalent) in any discipline, or strong analytical and administrative experience.
• Proven experience (typically 3-5 years or more) in an administrative or executive support role.
• Excellent verbal and written communication skills.
• Strong organisational skills, time-management, ability to prioritise and multi-task in a fast-paced environment.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and comfort with technology / productivity tools.
• Integrity and discretion when handling confidential information.

Interested, please drop your cv to hr@magicmyna.in

Job Type: Full-time

Work Location: In person