Personal Secretary To Chief Executive Officer/Personal Assistant

Job Purpose:

To provide high-level administrative and secretarial support to the senior management, ensuring efficient coordination of schedules, communication, travel, meetings, and other executive tasks.

Key Responsibilities:

1. Executive Support:

• Manage the calendar, schedule meetings, appointments, and events.
  
• Handle confidential correspondence, emails, and calls on behalf of the executive.
  
• Draft and proofread letters, memos, and other official documents.
  

2. Travel & Logistics:

• Coordinate domestic and international travel, accommodation, and visa arrangements.
  
• Prepare travel itineraries and handle reimbursements/claims.
  

3. Meeting Coordination:

• Organize and prepare materials for meetings, presentations, and conferences.
  
• Take minutes during meetings and follow up on action items.
  

4. Communication Handling:

• Serve as a liaison between the executive and internal/external stakeholders.
  
• Filter and prioritize incoming requests and messages.
  

5. Record Maintenance:

• Maintain and update confidential files, documents, and contact databases.
  
• Track key deadlines, projects, and deliverables.
  

6. Office & Admin Support:

• Assist in organizing events, reviews, and team activities.
  
• Handle special assignments as required by the executive.

  Role & responsibilities

Preferred candidate profile

Required Skills & Qualifications:

• Graduate in any discipline (preferred: B.A., B.Com., BBA).
  
• 37 years of experience as a P.A. or executive assistant in a corporate setup.
  
• Excellent communication skills both written and verbal.
  
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Strong time management and organizational skills.
  
• Ability to handle confidential information with integrity.
  
• High degree of professionalism, discretion, and adaptability.
  

Working Hours & Flexibility:

• Full-time position; willingness to work beyond regular hours when required.
  
• Should be flexible with work timings as per executive needs.