Personal Secretary

A Personal Secretary to a Director in an Indian company plays a crucial role in ensuring the efficient operation of the executive's office. The key responsibilities and qualifications for this position include:

Key Responsibilities:

1. Calendar and Schedule Management:

• Organize and manage the Director's calendar, including scheduling meetings and appointments.
• Coordinate and prepare materials for meetings and events.

2. Communication Handling:

• Screen and direct phone calls, emails, and correspondence, responding on behalf of the Director when appropriate.
• Liaise with internal and external stakeholders, acting as a point of contact between the Director and clients or staff.

3. Travel Coordination:

• Arrange travel plans, including booking flights, accommodations, and preparing detailed itineraries.

4. Document Preparation and Management:

• Prepare, edit, and manage reports, presentations, and other documents.
• Maintain and organize both electronic and physical filing systems.

5. Administrative Support:

• Assist in planning and coordinating events and meetings.
• Perform general administrative tasks such as data entry, photocopying, and faxing.

Qualifications:

• Proven experience as a personal secretary, executive assistant, or in a similar administrative role.
• Strong organizational and multitasking abilities.
• High level of discretion and confidentiality.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Detail-oriented and able to work under pressure.

By fulfilling these responsibilities and possessing the requisite qualifications, a Personal Secretary ensures that the Director's office operates smoothly and efficiently.