Personal Secretary

We are looking for a highly organized and proactive Personal Secretary located in Ahmedabad to support executives and assist in managing their daily tasks. The ideal candidate will be instrumental in ensuring efficiency and productivity within a fast-paced office environment. As a Personal Secretary, you will play a crucial role in enhancing the effectiveness of senior management by handling a variety of administrative and personal responsibilities.

This role offers a unique opportunity to work closely with top-level executives, contributing to their success while also developing your professional skills. With a focus on maintaining effective communication and excellent organizational practices, you will help streamline operations, coordinate schedules, and manage various projects that are critical to the company’s objectives.

Responsibilities

• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Act as the first point of contact for internal and external communication.
• Coordinate and schedule meetings, ensuring all logistics are handled efficiently.
• Maintain an organized filing system and ensure documentation is easily accessible.
• Assist with personal tasks and errands as required by executives.
• Handle confidential information with integrity and discretion.
• Prepare meeting agendas and take detailed minutes during meetings.
• Research and compile data for special projects and presentations.
• Support in managing various office administration tasks and projects.
• Develop and maintain effective working relationships with all staff members.

Requirements

• Proven experience as a personal secretary or in a similar administrative role.
• Excellent verbal and written communication skills in English and Hindi.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong attention to detail and accuracy in completing tasks.
• Ability to maintain confidentiality and exercise discretion.
• A proactive attitude with problem-solving abilities.
• Flexibility to work additional hours if needed.
• A degree in business administration or a related field is preferred but not mandatory.
• Experience with office management software and communication tools.