Personal Secretary

We are looking for a highly organized and trustworthy Personal Secretary to manage end-to-end administrative, communication, and coordination responsibilities for the Managing Director. The role requires excellent communication skills, strong Excel knowledge, multilingual ability, and the capability to handle sensitive situations independently and professionally. Key Responsibilities End-to-End Mail & Communication Management Handle all incoming and outgoing emails on behalf of the Managing Director Draft, reply, and follow up on professional emails Filter, prioritize, and flag important communications Maintain confidentiality of all correspondence Excel & MIS Support Prepare reports, trackers, and dashboards using MS Excel Maintain MIS related to meetings, follow-ups, sales, expenses, and tasks Analyze data and present summaries to management Calendar & Schedule Management Manage daily calendar, appointments, and meetings Schedule calls, meetings, and reminders Coordinate with internal teams and external stakeholders Communication & Coordination Act as the first point of contact for calls, visitors, and emails Communicate confidently with clients, vendors, and senior executives Coordinate with multiple departments to ensure timely execution Language & Presentation Communicate fluently in English and Hindi (additional languages preferred) Draft professional messages, notes, and presentations Represent the Managing Director in routine communications Situation Handling & Decision Support Handle urgent situations calmly and professionally Take ownership of tasks and ensure closure Anticipate requirements and proactively support the Managing Director Required Skills & Qualifications Graduate / Post Graduate (preferred) 2–5 years of experience as Personal Secretary / Executive Assistant Expert-level knowledge of MS Excel (Formulas, Pivot Tables, MIS) Excellent verbal and written communication skills Fluency in English and Hindi Strong organizational and multitasking abilities High level of discretion and integrity Preferred Skills Knowledge of Google Workspace (Docs, Sheets, Calendar) Experience in handling senior management communications Ability to work independently with minimal supervision Key Traits Required Confident and presentable Calm under pressure Proactive and solution-oriented Excellent interpersonal skills Working Style Fast-paced, dynamic environment