Job
Description
ONLY FEMALE CANDIDATE IS REQUIRED Key Responsibilities: I. Administrative and Secretarial Support: Calendar Management: Meticulously manage and maintain complex calendars, scheduling appointments, meetings, and events, and proactively resolving conflicts. Correspondence: Draft, review, proofread, and send professional emails, letters, reports, and other documents on behalf of the principal. Handle incoming correspondence, prioritizing and flagging urgent matters. Travel Arrangements: Plan and coordinate intricate domestic and international travel logistics, including flights, accommodation, ground transportation, visas, and detailed itineraries. Meeting Support: Prepare agendas, presentations, and briefing materials for meetings. Attend meetings, take accurate minutes, and track action items. Document Management: Organize and maintain physical and electronic filing systems, ensuring easy retrieval of important documents. Communication Hub: Act as a primary point of contact, screening calls, messages, and visitors, and redirecting as appropriate. Expense Management: Prepare and submit expense reports, reconcile credit card statements, and manage petty cash if required. Office Supplies & Equipment: Order and maintain office supplies and ensure proper functioning of office equipment. II. Organizational and Coordination Support: Task Management: Prioritize and manage multiple tasks and projects simultaneously, ensuring deadlines are met. Information Gathering: Conduct research, compile data, and prepare summaries as needed for various projects or decisions. Event Planning: Assist in organizing and coordinating professional and sometimes personal events, conferences, or gatherings. Follow-up: Proactively follow up on pending matters and ensure timely completion of tasks delegated by the principal. III. Personal Support (as required and agreed upon): Personal Appointments: Schedule and coordinate personal appointments (e.g., medical, dental, household maintenance). Household Management Assistance: Liaise with household staff, contractors, or service providers as needed. Errands: Run personal errands as requested. Personal Travel: Assist with personal travel arrangements for the principal and family. Gift Procurement: Research and purchase gifts for personal occasions. Qualifications: Education: Bachelor's degree preferred; a diploma in secretarial studies or office administration is a strong asset. Experience: Proven experience 2 years as a Personal Secretary, Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting a senior executive or high-profile individual. Skills and Attributes: Exceptional Organizational Skills: Meticulous attention to detail and strong ability to manage complex schedules and multiple priorities. Superior Communication Skills: Excellent verbal and written communication skills, with a professional and articulate demeanor. Discretion and Confidentiality: Utmost integrity and ability to handle highly sensitive and confidential information with absolute discretion. Proactive and Resourceful: Ability to anticipate needs, take initiative, problem-solve independently, and find creative solutions. Tech-Savvy: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable with various communication and productivity tools. Experience with CRM systems or specific industry software may be a plus. Adaptability: Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities. Interpersonal Skills: Professional, polite, and possessing strong interpersonal skills to interact effectively with internal and external stakeholders. Time Management: Excellent time management and prioritization abilities. Problem-Solving: Strong analytical and problem-solving skills. Flexibility: Willingness to work occasional extended hours or be available outside of standard business hours when urgent matters arise. Working Conditions: Primarily office-based. May require occasional travel. The role may involve working under pressure and managing tight deadlines. Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹30,000.00 per month Benefits: Health insurance Paid sick time Schedule: Day shift Fixed shift Supplemental Pay: Performance bonus Yearly bonus Ability to commute/relocate: Laxmi Nagar, Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required) Education: Bachelor's (Preferred) Experience: total work: 1 year (Preferred) Personal assistant: 1 year (Preferred) Location: Laxmi Nagar, Delhi, Delhi (Required) Willingness to travel: 25% (Preferred) Work Location: In person
