Personal Assistant

Requirements

Personal Assistant

Key Responsibilities:

• Communication & Coordination:
• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Draft and manage professional communication, including emails, memos, and reports.
• Handle incoming calls, messages, and correspondence in a courteous and timely manner.
• Coordinate with various departments, clients, and vendors to relay messages and follow up on pending tasks.
• Calendar & Schedule Management:
• Maintain and update the executive's calendar, including scheduling meetings, appointments, and travel.
• Ensure effective time management and avoid scheduling conflicts.
• Send meeting reminders and prepare necessary documents or materials in advance.
• Follow-up & Task Management:
• Maintain a task list and follow up regularly to ensure deadlines are met.
• Track the status of ongoing tasks, assignments, and action points discussed in meetings.
• Anticipate the needs of the executive and proactively manage tasks.
• Travel & Logistics:
• Organize travel arrangements, including flights, accommodations, transport, and itineraries.
• Prepare expense reports and manage reimbursements for business-related travel and events.
• Office Administration & Documentation:
• Maintain organized records and documentation, both digital and physical.
• Handle basic administrative duties such as filing, data entry, and office supplies coordination.
• Ensure confidentiality of sensitive documents and discussions.
• Personal Support:
• Assist with personal errands and tasks as required by the executive.
• Manage event coordination, reminders, and special projects for both professional and personal needs.
  

Skills & Qualifications:

• Minimum of 3 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills in English.
• Strong follow-up skills and ability to work independently with minimal supervision.
• High level of discretion and integrity in handling confidential information.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and digital communication tools.
• Strong organizational and time-management skills.
• Positive attitude, reliability, and a professional demeanor.
  

Preferred Attributes:

• Experience supporting senior executives or business leaders.
• Familiarity with calendar tools, task/project management apps (like Trello, Asana, or Notion).
• Ability to multitask and manage priorities effectively in a dynamic work environment.