Personal Assistant To the Chief Human Resources Officer (CHRO)

Manpower Resources India Pvt. Ltd is a leading Executive Search & Selection company, caters to recruitment services in Manufacturing, Infrastructure, Engineering & Healthcare domain.

We have been mandated by a large conglomerate in building material business for the below mentioned position.

Job Title:

Location

Reports To:

Experience:

Position Overview:

The Personal Assistant to the CHRO provides high-level administrative support to the CHRO, ensuring the efficient operation of the Human Resources department. This role requires outstanding organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Proficiency in shorthand and excellent presentation skills are essential.

Key Responsibilities:

Administrative Support:

Manage the CHRO's calendar, schedule meetings, and coordinate appointments.

Screen and manage phone calls, emails, and other communications.

Prepare, proofread, and edit correspondence, reports, presentations, and other documents, ensuring high standards of accuracy and presentation.

Utilize shorthand for note-taking during meetings and dictation.

Maintain organized records and filing systems, both electronic and physical.

Meeting and Event Coordination:

Organize and prepare for meetings, including gathering documents, creating agendas, and managing logistics.

Take detailed meeting minutes using shorthand and follow up on action items.

Plan and coordinate HR events, conferences, and other departmental activities.

Travel Management:

Arrange complex travel itineraries, accommodations, and transportation.

Prepare travel expense reports and ensure timely reconciliation of expenses.

Project and Research Support:

Assist with HR projects and initiatives, providing administrative and logistical support.

Conduct research and compile data for reports and presentations.

Presentation Development:

Create and design high-quality presentations for the CHRO, using advanced presentation software skills.

Ensure that all presentations are visually appealing and effectively communicate the intended message.

Communication and Liaison:

Serve as a primary point of contact between the CHRO and internal/external stakeholders.

Handle sensitive and confidential information with discretion.

Facilitate communication and information flow within the HR department and with other departments.

Office Management:

Oversee the daily operations of the CHROs office, ensuring it is well-organized and efficient.

Manage office supplies and equipment, ensuring availability and functionality.

Assist with budget tracking and expense management for the HR department.

Qualifications:

Education and Experience:

Bachelors degree in Business Administration, Human Resources, or a related field is preferred.

Proven experience as a personal assistant or executive assistant, preferably in a corporate environment.

Proficiency in shorthand is required.

Skills and Competencies:

Excellent knowledge of Power point and Excel will be preferred.

Advanced skills in creating and designing presentations.

Exceptional organizational and time-management skills.

Strong verbal and written communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Ability to prioritize tasks and manage multiple projects simultaneously.

High level of professionalism, integrity, and discretion in handling confidential information.

Excellent interpersonal skills and the ability to interact effectively with all levels of staff and external partners.