Personal Assistant to Managing Director

Key Responsibilities

Administrative Support

• Manage the director's complex and dynamic calendar, scheduling meetings, appointments, and travel arrangements
• Coordinate meetings, prepare agendas, and take detailed minutes of meeting
• Handle confidential and sensitive information with the utmost discretion
• Maintain organized filing systems, both digital and physical
• Process and manage incoming and outgoing correspondence

Communication Management

• Act as the primary point of contact for the director
• Screen and prioritize phone calls, emails, and other communications
• Liaison between the director and internal departments, external stakeholders, and clients
• Draft professional correspondence, reports, and presentations
• Prepare briefing documents and executive summaries.

Executive Support

Assist in preparing board meeting materials and presentations

Required Skills and Qualifications Education

• Bachelor's degree preferred, or equivalent professional experience
• Advanced degree or specialized certification in business administration is a plus

Professional Skills

• Exceptional organizational and time management abilities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools
• Advanced calendar and project management software experience
• Ability to work independently and show initiative

Technical Competencies

• Advanced computer skills
• Proficiency in digital communication platforms
• Basic understanding of business processes and corporate culture

Preferred Experience

• 3-5 years of experience as an executive or high-level administrative assistant
• Background in the Medical industry of the director's organization
• Proven track record of supporting senior executives

Compensation and Benefits

• Competitive salary commensurate with experience

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid time off

Experience:

• Personal assistant: 3 years (Required)

Work Location: In person