Personal Assistant to Director

Job Description

Company Description CHHANV Foundation is a non-profit organization working to ensure the medical and legal rights of acid attack survivors. Stop Acid Attacks is a campaign against the brutality of acid violence, aiming to bring unseen stories to light and provide support for survivors. The foundation acts as a bridge between survivors and society, offering medical and legal aid, rehabilitation, and support to rebuild their lives. Role Description This is a full-time on-site role as a Personal Assistant to Director located in Noida. The Personal Assistant will be responsible for providing executive administrative assistance, managing diaries, offering administrative support, and utilizing clerical skills to assist the Director in daily operations. 1. Executive Support in Day-to-Day Operations Assist the directors in managing their day-to-day priorities, including scheduling, task tracking, coordination with different departments, following up on pending action items, and ensuring seamless workflow across teams and locations. 2. Board Meeting Preparation & Documentation Management Maintain accurate and up-to-date records, reports, presentations, and background documents required for board meetings, audits, and policy reviews. Ensure all information is well-organized, accessible, and confidentially handled. 3. Public Relations & Representation Represent the directors in external communications when required — including attending events, responding to media inquiries, following up with CSR partners, and drafting or managing public statements and long-term relationship nurturing. 4. Call Handling & External Coordination Professionally handle calls, messages, and email communications on behalf of the directors, often acting as the first point of contact for VIP guests, institutional partners, and press. Ensure appropriate tone, discretion, and follow-up. 5. Trustworthy Presence in High-Responsibility Environments Serve as a reliable and emotionally mature presence in sensitive meetings and events, often involving survivors, high-level partners, or government stakeholders. This role requires discretion, stability, and a strong sense of ethics in all situations. Qualifications Personal Assistance and Executive Administrative Assistance skills Diary Management and Administrative Assistance skills Clerical Skills Strong organizational and time management abilities Excellent communication and interpersonal skills Attention to detail and confidentiality Experience in a similar role is preferred Bachelor's degree in a related field is a plus is minimum. Good knowledge of AI tools. Important : This is not a routine assistant role. You will be working directly with the Directors of Chhanv Foundation — an organization that supports acid attack survivors and responds to life-changing crises every day. The position requires emotional intelligence, professional discretion, and maturity of a very high order. You will often be the first line of communication when a survivor needs help, a journalist calls, or a government officer seeks a response. This makes the role deeply responsible and meaningful. You will assist the directors not just in managing their time, events, and communication — but also in ensuring urgent responses to people in distress and building long-term relationships with public stakeholders. We are looking for someone who: • Is self-driven and sincere • Has a strong sense of responsibility • Can represent the directors professionally • Feels a genuine zeal to serve society Prior experience assisting CXOs, nonprofit founders, or working in high-stakes social settings will be valued. This job is for someone who wants their work to matter every single day. Show more Show less