Personal Assistant to Director

Job Description

The PA to the Managing Director must be aware of the institutions aims and objectives and work to help the MD as well as dealing with all secretarial and administrative tasks. The PA will be the first point of contact with both internal and external people.

• Calendar management
• Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required.
• Maintaining MDs travel log
• Maintaining MDs planner
• Work closely and effectively with the Managing Director / Principals to keep him well informed of upcoming commitments and responsibilities, and follows up appropriately.
• Taking minutes at various management meetings & typing up minutes
• Ad hoc paperwork & duties

Technical & essential Skills

• Any Bachelor or Master Degree with 10 years of relevant experience.
• Experience of working for Directors/Senior Management
• Excellent Diary Management with the ability to pre-empt and look ahead at all time
• Essential experience in Microsoft Office - Outlook/Word/Excel/PowerPoint
• Good knowledge English, Tamil, Malayalam & Hindi
• Preference will be given who have knowledge in shorthand skills