Personal Assistant to Director

· Discretion and trustworthiness: you will often be party of confidential information

· Excellent oral and written communication skills

· Organisational skills and the ability to multitask

· The ability to be proactive and take the initiative

· Flexibility and adaptability

· Tact and diplomacy

· A knowledge of standard software packages and the ability to learn company-specific software if required.

• Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.
• Is a spokesperson for the client on all matters.
• Provides administrative support.
• Makes administrative decisions and takes action in the client’s absence.
• Manages a high-volume travel schedule.
• Conserves client’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Coordinates projects by capturing timelines and strategies and delivering progress updates.
• Prepares meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings.
• Keeps, prepares, and distributes minutes of meetings.
• Responsibilities

· Act as the point of contact between the manager and internal/external clients

· Screen and direct phone calls and distribute correspondence

· Handle requests and queries appropriately

· Manage diary and schedule meetings and appointments

· Make travel arrangements

· Take dictation and minutes

· Source office supplies

· Produce reports, presentations and briefs

· Devise and maintain office filing system

Requirements and skills

· Proven work experience as a Personal Assistant

· Knowledge of office management systems and procedures

· MS Office and English proficiency

· Outstanding organisational and time management skills

· Up-to-date with latest office gadgets and applications

· Ability to multitask and prioritize daily workload

· Excellent verbal and written communications skills

· Discretion and confidentiality

· High School degree

· PA diploma or certification would be considered an advantage

Job Types: Full-time, Permanent, Fresher

Pay: ₹18,806.02 - ₹22,023.89 per month

Work Location: In person