Personal Assistant To COO_Construction

We are looking for a highly organized and proactive Personal Assistant to the COO, with a strong background in MIS reporting, project tracking, and administrative coordination. The ideal candidate will support day-to-day operations, help manage project-related data, and ensure smooth communication across departments in a fast-paced construction environment. Executive Support Manage and coordinate the COOs calendar, site visits, meetings, and travel plans. Act as a liaison between the COO and internal/external stakeholders including contractors, vendors, and consultants. Draft and manage emails, presentations, meeting notes, and reports. Maintain confidentiality and handle sensitive business information with discretion. Project Coordination & MIS Assist in tracking ongoing construction projects – timelines, progress reports, delays, and updates. Prepare and analyze MIS reports related to project status, budgets, material usage, and manpower deployment. Follow up with project managers, vendors, and contractors for timely updates and documentation. Consolidate and present project data for review meetings and reporting. Administrative & Office Support Maintain proper documentation of contracts, drawings, and project files. Draft agendas, take meeting minutes, and track follow-up action points. Coordinate internal approvals and procurement processes as required. Ensure timely communication and coordination between departments. Preferred Candidate Profile Bachelor’s degree in Civil Engineering, Construction Management, Business Administration, or related field. 2–4 years of experience as a PA, preferably in real estate or construction. Strong command of MS Excel, PowerPoint, and project tracking tools. Excellent communication, coordination, and multitasking skills. High level of discretion, professionalism, and attention to detail. Ability to work independently and handle time-sensitive tasks efficiently.