Personal Assistant

Job description: We are seeking a dynamic and highly organized Personal Assistant to support our Director and leadership team. This role requires a versatile individual with exceptional communication, multitasking, and organizational skills who can manage day-to-day operations, executive support, and IT recruitment. The ideal candidate must be proactive, tech-savvy, and flexible with travel requirements. This is a high-responsibility role requiring confidentiality, initiative, and the ability to prioritize tasks effectively. Key Responsibilities: Act as the primary point of contact between the Director and internal/external clients Manage daily calendars, schedule meetings, and coordinate appointments Screen and direct phone calls, handle incoming and outgoing correspondence Draft and respond to emails, letters, and other official communications Handle requests and queries efficiently and professionally Take dictation and comprehensive meeting minutes Prepare presentations, reports, and business briefs as needed Make travel arrangements including booking flights, hotels, and local transport Assist in event planning and speaking engagements Source and manage office supplies and inventory Maintain a structured and accessible office filing system Answer phone calls and messages, providing prompt responses Help the Director with daily time management and task coordination Run business errands and assist with personal or executive tasks Work closely with the Director on priority-based requirements and confidential tasks Coordinate with clients on documentation, meetings, and follow-ups Support in documentation and day-to-day operations Take a lead in IT recruitment – screening candidates, scheduling interviews, and coordinating with internal departments Required Skills & Qualities: Excellent interpersonal and communication skills (written & verbal) Tech-savvy with hands-on experience in MS Office, email, scheduling tools, and virtual meetings Proactive approach to problem-solving with a strong sense of responsibility Outstanding organizational and time-management abilities Ability to multitask and manage several tasks with efficiency Strong attention to detail and ability to maintain confidentiality Active listening and a people-centric attitude Experience in IT Recruitment is mandatory Professional conduct and a positive, can-do attitude Ability to work closely with senior leadership on high-priority tasks Preferred Candidate Profile: Female or dynamic male candidates preferred Prior experience as an Executive Assistant/Personal Assistant or similar role Flexibility to travel when required Comfortable working in a fast-paced and high-pressure environment Ability to take ownership and work independently