Personal Assistant

Job Title:

Location:

CANDIDATE AGE UP TO 35 ONLY APPLY

Job Summary:

We are looking for a highly efficient and discreet Personal Assistant (PA) / Secretary to support the Managing Director. This role involves providing high-level administrative and personal support to ensure the smooth operation of the MDs daily activities and business functions. The ideal candidate will be proactive, professional, and highly organized.

Key Responsibilities:

• Manage and maintain the MDs calendar, including scheduling meetings, appointments, and travel.
• Act as the point of contact between the MD and internal/external stakeholders.
• Draft, review, and manage correspondence, reports, presentations, and other documents.
• Organize and prepare materials for board meetings, executive meetings, and presentations.
• Maintain filing systems (digital and physical) for confidential and business-critical documents.
• Handle incoming communications such as phone calls, emails, and mail.
• Build and maintain strong working relationships with internal teams and external contacts.
• Act as a gatekeeper and screen requests to manage the MDs time effectively.
• Follow up on delegated tasks and projects to ensure timely completion.
• Handle personal errands or administrative tasks on behalf of the MD.

Required Qualification and Skills:

• Minimum 2 years of experience working as a Personal Assistant or Secretary, preferably supporting senior executives.
• Graduate in any discipline from a recognized university.
• Excellent verbal and written communication skills in English.
• Able to manage multiple priorities at a time.
• Quick learner with excellent grasping ability and a proactive approach to acquiring new skills or tools.
• Flexible and adaptable, capable of adjusting to changing priorities and dynamic work environments.
• Tech-savvy, with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and basic knowledge of digital collaboration tools.