Personal Assistant

Job Title: Personal Assistant / Admin Assistant

Location: Naraina
Department: Administration
Reports To: CEO

Job Summary:

We are seeking a highly organized and proactive Personal Assistant / Admin Assistant to provide comprehensive support to senior management and ensure the smooth functioning of administrative tasks. The ideal candidate will manage day-to-day operations, coordinate schedules, handle correspondence, and maintain office efficiency with professionalism and confidentiality.

Key Responsibilities:

1. Executive Support

• Manage calendars, schedule meetings, and organize appointments.
• Handle travel arrangements including tickets, visas, and accommodations.
• Draft, review, and manage correspondence, reports, and presentations.
• Act as the point of contact between executives, employees, and external stakeholders.

2. Administrative Duties

• Maintain filing systems (digital & physical) for easy document retrieval.
• Prepare and manage office communications, memos, and reports.
• Assist with office supplies procurement and vendor coordination.
• Support HR and Finance teams with basic administrative tasks (attendance, reimbursements, expense reports).

3. Office Management

• Oversee office operations to ensure efficiency and compliance with policies.
• Manage meeting rooms, organize events, and coordinate team activities.
• Monitor incoming calls, emails, and handle inquiries professionally.

4. Confidentiality & Record Keeping

• Handle sensitive information with discretion.
• Maintain accurate records of contracts, employee documents, and key business files.

Key Skills & Competencies:

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Attention to detail and problem-solving attitude.
• Ability to multitask and prioritize workload effectively.
• Professionalism, discretion, and interpersonal skills.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Proven experience (0–3 years) as a Personal Assistant, Executive Assistant, or Admin Assistant.
• Experience in coordinating with senior management is a plus.

Work Conditions:

• Full-time, office-based role [or hybrid if applicable].
• Standard working hours, with flexibility for urgent requirements.

Only Female applications will be considered for the role.

Job Type: Full-time

Pay: ₹10,210.98 - ₹58,937.83 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Paid time off

Work Location: In person