Personal Assistant

Job Description: Personal Assistant to Director

Job Brief:
We are seeking a proactive, organized, and resourceful Personal Assistant to support the Director in day-to-day operations and strategic initiatives. This role involves providing high-level administrative support, managing schedules, coordinating with teams, and ensuring the smooth execution of the Director’s priorities.

Key Responsibilities:

• Administrative Support:
• Manage the Director’s calendar, appointments, and travel arrangements.
• Prepare and organize meeting agendas, notes, and follow-ups.
• Handle correspondence on behalf of the Director.
• Team Coordination:
• Act as a liaison between the Director and various teams, ensuring timely communication and follow-through on tasks.
• Coordinate team schedules and activities to align with organizational goals.
• Operational Efficiency:
• Oversee day-to-day operations and streamline workflows as directed.
• Maintain organized records and prepare periodic reports for the Director.
• Project Support:
• Assist in managing special projects by tracking progress, deadlines, and deliverables.
• Support the execution of company-wide initiatives and strategies.
• Event and Meeting Coordination:
• Organize meetings, conferences, and events, including logistics and materials preparation.
• Ensure smooth communication and collaboration during meetings.
• Documentation and Reporting:
• Maintain confidential records, reports, and documentation.
• Provide the Director with data insights and summaries for informed decision-making.
• Miscellaneous Duties:
• Perform ad-hoc tasks as required by the Director.
• Monitor industry trends and provide relevant updates to the Director.

Qualifications:

• Proven experience as a Personal Assistant or in an administrative support role.
• Excellent organizational, multitasking, and time-management skills.
• Proficiency in MS Office Suite and other productivity tools.
• Exceptional written and verbal communication abilities.
• Strong attention to detail and problem-solving skills.
• Ability to maintain discretion and confidentiality.
• Bachelor's degree in Business Administration, Management, or a related field (preferred).

Key Competencies:

• Strong coordination and organizational skills.
• Professionalism and the ability to interact with senior-level stakeholders.
• Adaptability and responsiveness to dynamic work environments.

Work Schedule:

• Working Days: Monday to Saturday
• Working Hours: 10:00 AM to 7:00 PM
• Hybrid work model: A minimum of 7 days of on-site presence per month, with the remaining days work-from-home.

Compensation:

• Benefits:
• Cell phone reimbursement
• Paid sick time
• Flexible schedule

Job Type: Full-time

Pay: Up to ₹15,000.00 per month

Benefits:

• Cell phone reimbursement
• Work from home

Application Question(s):

• Do you have own laptop & wifi connection?

Language:

• English (Preferred)
• Hindi (Preferred)

Work Location: Remote