Payroll Specialist

JD - Senior Executive - Payroll and HR Compliance

Job Location: Narayana Health, Bengaluru ,

• Job Overview:

The Senior Executive - Payroll and HR Compliance will be responsible for overseeing payroll administration and ensuring adherence to statutory and regulatory compliance in the HR domain. This role will involve managing payroll processes, resolving discrepancies, handling taxation, and ensuring compliance with labor laws, social security contributions, and other relevant regulations. 

The role requires a strong understanding of payroll systems, HR compliance regulations, and the ability to work collaboratively across various teams to ensure smooth operations.

• Payroll Administration:

Oversee the end-to-end payroll process, ensuring accuracy, timely disbursement of salaries, bonuses, and other employee benefits. Coordinate with stakeholders to collect and validate payroll inputs, prepare and upload the data into the software, and follow up for payroll input approval. Validate the payroll register to ensure accuracy with zero errors, and coordinate with stakeholders for timely salary distribution.

Compliance and Statutory Reporting:

Ensure full compliance with local labor laws, statutory regulations, and internal policies, including Provident Fund (PF), Employee State Insurance (ESI), and other mandatory deductions. Submit timely and accurate returns and reports to regulatory bodies such as PF, ESI, Income Tax, Labour department and any other applicable government agencies. Monitor and ensure compliance with tax laws and other government regulations related to employee compensation.

• HR Policy and Process Compliance:

Assist in the development and implementation of HR policies and procedures to ensure adherence to legal, regulatory, and organizational requirements. Conduct periodic audits of payroll, HR processes, and employee records to ensure ongoing compliance. Provide guidance to employees and management on HR policies, payroll-related queries, and compliance matters.

• Employee Benefits and Taxation:

Administer employee benefits, including Mediclaim Insurance, Provident Fund, Employees State Insurance, retirement plans, and other welfare schemes in compliance with legal standards. Provide assistance with tax-related matters, including tax planning and filing of returns for employees.  Ensure timely and accurate computation of tax liabilities for employees, including the issuance of Form 16 and other relevant tax documents.

• Record Management and Reporting:

Prepare various payroll-related reports and share them with the concerned stakeholders. Maintain accurate and up-to-date records of employee data, payroll, and compliance documents. Prepare detailed reports on payroll, statutory deductions, and compliance issues for senior management and statutory bodies. Analyze payroll data and provide insights to improve processes, ensure compliance, and enhance employee satisfaction.

• Collaboration and Communication:

Collaborate with finance, accounting, and other departments to ensure seamless payroll processing and compliance. Communicate with government authorities, tax consultants, and auditors as required for payroll and compliance-related matters. Ensure a positive employee experience by effectively addressing and resolving payroll-related concerns.

• Key Requirements:

Education:

Experience:

• Skills and Competencies:

Strong knowledge of payroll processing systems, HR compliance, and applicable labor laws. Expertise in statutory compliance with tax laws, PF, ESI, and other government regulations.

Excellent attention to detail and strong analytical skills.

Ability to work under pressure, meet deadlines, and manage multiple tasks simultaneously. Strong communication and interpersonal skills.

Role & responsibilities.