PA/Secretary to Managing Director

Key ResponsibilitiesAdministrative & Calendar Management

• Manage the MD’s diary: schedule and prioritize meetings (staff, parents, management, vendors, regulators).
• Screen and handle emails, letters, phone calls; draft responses and notes.
• Maintain physical and digital files, records, and confidential documents.

Meetings, Documentation, and Follow‑up

• Organize meetings: prepare agenda, circulate papers, arrange venue/online links.
• Take minutes of meetings (academic council, management meetings, disciplinary committees) and track action points.
• Prepare drafts of notices, office orders, reports, presentations, and summaries for the MD.

Coordination within the Institute

• Liaise with principals/heads of department, exam cell, accounts, HR, and admin on behalf of the MD.
• Follow up on deadlines for fee reports, admission status, exam schedules, NAAC/NBA/affiliation work, etc.
• Channel routine issues (leave applications, complaints, maintenance requests) to the right department and brief the MD only on important points.

External Liaison and Compliance Support

• Coordinate with universities/boards/councils, government authorities, and inspection teams (affiliation, accreditation, audits) as per MD’s instructions.
• Help compile and organize data for regulatory submissions, inspection files, and compliance reports (without replacing the work of academic/admin officers).

Travel, Events, and Visitor Management

• Plan the MD’s travel, local visits to campuses, and meeting schedules.
• Support planning of major institutional events: orientation, convocations, seminars, placement drives, cultural/sports events (mainly for MD’s role and protocol).
• Manage visitors: parents, dignitaries, vendors, consultants; arrange briefings and hospitality.

Confidential and Strategic Support

• Handle highly confidential matters (staff appraisals, disciplinary cases, salary issues, strategic plans).
• Do basic research and prepare issue briefs so the MD is ready for key decisions or meetings.
• Maintain professionalism, discretion, and neutrality in internal conflicts and sensitive matters.

Skills and Qualifications Typically ExpectedQualifications

• Graduate in any discipline; preference for Management/Administration/Commerce/English or similar.
• Experience as PA/Executive Assistant/Office Superintendent, ideally in an educational or corporate setup.

Skills

• Strong written and spoken communication (English + local language).
• Excellent MS Office skills: Word (letters, notes), Excel (basic data and reports), PowerPoint (presentations).
• Time management, multitasking, and ability to work under pressure during admission/exam seasons.
• High level of integrity and confidentiality; polite but firm dealing with staff and parents.

Reporting and Working Style

• Direct reporting to the Managing Director.
• Often extended working hours during peak periods (admissions, inspections, events).

Job Types: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Provident Fund

Work Location: In person