PA to Event & Design Studio Director

About The Opportunity

• Act as primary gatekeeper for the Event & Design Studio Director — screen calls, manage inbox, and prioritize requests.
• Own complex calendar planning, aligning creative reviews, vendor meetings, site recces, and client presentations across multiple time zones.
• Coordinate domestic & international travel, accommodations, and on-site logistics for the Director and core production team.
• Prepare pitch decks, mood boards, budgets, and status reports; ensure accurate documentation is archived in shared drives.
• Liaise with clients, venue partners, fabricators, and internal leads to gather information and resolve issues ahead of deadlines.
• Track action items, POs, and expense claims; flag overruns and drive follow-ups until closure.
  

Skills & Qualifications

• 3+ years as Executive/Personal Assistant supporting C-level or Creative Director in events, media, or design environments.
• Fluency in English & Hindi with polished business writing and client-facing etiquette.
• Expert user of MS Office & Google Workspace; able to craft visually compelling PowerPoint or Keynote decks.
• Demonstrated experience organizing multi-city events or productions, including vendor negotiations and budgeting.
• Strong attention to detail, confidentiality, and ability to anticipate needs in fast-changing scenarios.
  

Preferred

• Knowledge of project management tools such as Asana, Monday, or Trello and basic Adobe Creative Cloud.
• Exposure to international freight, visas, and carnets for event assets.
  

• Creative studio atmosphere with direct access to live projects and design brainstorms.
• Rapid career growth — shadow a Director who champions mentorship and skill development.
• Medical insurance, mobile allowance, and paid travel to show sites.
• Accomodation will be provided along with salary for outside candidates.