Outsourced Administrative Partner – HR & Operations (Remote)

We’re hiring an outsourced Administrative Partner in HR & Operations to serve as the COO’s (and occasionally the CEO’s) trusted support system. You’ll oversee end-to-end back-office operations, allowing leadership to prioritize growth. This role requires excellence in HR administration, executive support, event/podcast coordination, and managing executive relationships.

The role requires availability during Pacific Time Zone hours.

Key Responsibilities:
HR Operations & Compliance

• Process payroll and contractor payments, ensuring accuracy.
• Manage benefits programs and vendor coordination.
• File registrations, reports, and compliance documents.
• Draft/update HR handbooks and policies; lead training initiatives.
• Conduct I-9 checks and background screenings.
• Maintain equity records through Carta.

Executive & Administrative Support

• Own executive scheduling, meetings, and logistics.
• Arrange calls, offsites, and public appearances.
• Handle communications on behalf of the COO/CEO.
• Oversee event and podcast logistics, guest prep, and follow-up.

Relationship Management & Customer Service

• Act as a liaison between C-suite and stakeholders.
• Provide white-glove support to leaders, partners, and investors.
• Identify opportunities to improve executive processes.

Skills & Experience Needed:

• Expertise with payroll, HRIS, benefits platforms, and compliance systems.
• Proficiency with Carta equity management.
• Mastery of Google Workspace, Office 365, Zoom, Slack, ClickUp, DocuSign, and related tools.
• Strong ability to manage calendars, relationships, and communications with discretion.

Why You’ll Succeed:

• You excel in dynamic environments and create structure.
• You’re proactive in anticipating leadership needs.
• You have a proven history of building HR/ops functions from the ground up.

How to Apply:
Please send your resume, cover letter, and a 2–5 minute video introduction describing relevant experiences to to sheheryar@coachakenterprises.com with cc to admin@coachakenterprises.com.

Job Type: Full-time

Pay: ₹69,000.00 - ₹96,000.00 per month

Application Question(s):

• Do you have atleast 5 years of experience providing executive-level administrative support to C-level leaders? (Yes/No)
• Do you have atleast 5 years of experience processing U.S. payroll, including 401(k) deductions and employer match calculations? (Yes/No)
• Have you ever managed or helped organize an executive offsite, company-wide event, or podcast guest process? (Yes/No)
• Have you used payroll/HR platforms like Gusto, Rippling, ADP, Zenefits, BambooHR, Workday, Carta, and Others like it? (Yes/No)
• Do you have experience filing I-9, W-4, and state tax forms for employees in multiple states of America? (Yes/No)
• Do you have experience managing equity and cap tables using platforms like Carta, including processing option grants, tracking vesting schedules, preparing grant letters/board resolutions, and coordinating with legal for compliance? (Yes/No)

Education:

• Bachelor's (Preferred)

Language:

• English (Required)