Officer Events Management

Company Overview

 IIT Kanpur Development Foundation (IITK DF) is a Section 8, not-for-profit company established by IIT Kanpur to engage with external stakeholders like Alumni, Corporates, Foundations, and Philanthropists in India and across the globe, and to raise funds to meet its long-term growth aspirations. Such offices are called ‘development offices’ in universities of global repute and usually have a staffing of 1 for every 1,000 alumni.

Position

Location

Responsibilities and Expectations

drive the on-ground delivery

Event Execution & Logistics

• Execute all event logistics on the ground — from venue setup, guest movements, and vendor coordination to real-time troubleshooting.

• Closely follow timelines and checklists, ensuring every operational detail is actioned without delays.

• Be physically present and available throughout the event lifecycle, including early setups and late wrap-ups.

Stakeholder & Vendor Coordination

• Coordinate with vendors for deliveries, setups, and issue resolution during live events.

• Serve as the on-ground contact point for alumni, guests, and institute teams, ensuring their needs are addressed promptly.

On-Site Event Support

• Take charge of on-site operations — guest registration, ushering, hospitality, and event flow.

• Monitor event readiness and escalate any gaps in real time to the reporting manager.

Communication & Documentation

• Assist with last-mile communication, briefings, and live updates during events.

• Maintain accurate records — from attendance and vendor details to guest movement and real-time changes.

• Track basic expenses and document key execution learnings.

Post-Event Activities

• Ensure venue clearance, material wrap-up, and follow-ups with vendors are completed without delay.

• Compile event photos, reports, feedback, and closure summaries for internal reference.

Desired Profile

·    Graduate in Event Management, Mass Communication, Marketing, or any related field.

·    2–3 years of relevant experience in managing/coordinating events.

·    Strong organizational and interpersonal skills.

·    Comfortable working under tight timelines and managing multiple tasks.

·    Willingness to travel and work flexible hours as per event requirements.

·    Good written and verbal communication skills.

Mail your CV to pragya/swarnima@iitkdf.org