Office Receptionist

JOB DESCRIPTION – OFFICE RECEPTIONIST

Location: IMT Manesar

Company: S.J. Packaging Pvt. Ltd.

Position Overview

We are looking for a well-presented, organized, and proactive Office Receptionist to manage front-desk operations at our manufacturing facility. The candidate will be responsible for handling visitors, coordinating calls, assisting with basic administrative tasks, and ensuring smooth movement of people and communication within the factory premises.

Key Responsibilities

1. Front Desk Management

• Greet and assist visitors, clients, vendors, and candidates in a professional manner.
• Maintain the visitor register, gate pass entries, and issue visitor badges.
• Coordinate with security for incoming/outgoing visitors.

2. Telephone & Communication Handling

• Handle incoming calls, redirect to concerned departments, and take messages when required.
• Maintain a call log and ensure timely follow-up.
• Send/receive emails and coordinate routine communication.

3. Administrative Support

• Manage courier/parcel inward & outward registers & Book porter service for courier etc
• Maintain stock of office stationery and raise requisitions when required.
• Assist HR/Admin in documentation, filing, and organizing records.
• Support purchase & production teams for basic coordination tasks (sharing documents, printing POs, delivery challans, etc.).

4. Coordination with Factory Departments

• Maintain daily shift attendance sheets and pass them to HR.
• Coordinate with production, QC, store, and accounts departments for document movement.
• Help schedule meetings and provide administrative support during audits or client visits.

5. Office Maintenance Oversight

• Ensure reception and office area are clean, organized, and presentable at all times.
• Coordinate with housekeeping and security staff for cleanliness, tea/coffee service, and guest requirements.

Required Skills & Qualifications

• Minimum 12th pass / Graduate preferred.
• 1–3 years of experience in reception/admin roles (manufacturing experience preferred).
• Good communication skills in English & Hindi.
• Proficiency in MS Office, email, scanning, printing.
• Well-presented, polite, and professional behavior.
• Strong organizational ability and time management skills.

Work Timings

• 9:00 AM – 6:00 PM (Factory general shift—can be modified as per your need).
• Ability to work extra hours when required during audits/urgent dispatch days.

Reporting To

• Admin/HR Manager and Factory Head

Salary Range ₹20,000– ₹22,000 (CTC) per month depending on experience.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹22,000.00 per month

Work Location: In person