Office Coordinator

STATUS:

SALARY:

LOCATION:

Duties and responsibilities

• Support Directors with administrative and operational tasks, including meeting scheduling, presentations, and project-related communication.
• Project Administration & Coordination: Co-ordinate PMS for the team and track project workflows, documentation
• Provide executive support to the TNEI India Directors as required.
• Handle travel logistics, visa arrangements, meeting coordination, and event organisation.
• Maintain office supplies, manage service providers, and ensure a well-functioning office environment.
• Support Integrated Management System (IMS) activities, including audit preparation and documentation updates.
• Act as a liaison between Directors and external consultants to facilitate smooth information flow.
• Maintain confidentiality of client and company information.
• Assist with planning and coordination of internal and external meetings.

REQUIREMENTS

Essential requirements include:

• Bachelor’s degree in business administration, Management, Engineering, or related discipline.
• Proven experience in operations, coordination, or project administration roles (preferably in engineering or consulting sectors).
• Excellent English communication (written and verbal) and interpersonal skills.
• Strong organisational, multitasking, and problem-solving abilities.
• Proficiency in MS Office, Excel, Dropbox, and online forms.
• Ability to manage multiple simultaneous projects in a fast-paced environment.

Desirable requirements:

• Understanding of IMS/ISO audit procedures.
• A positive attitude, high level of discretion, and strong teamwork orientation.
• Passion and flexibility in managing diverse operational tasks.

THE POSITION

We are looking for a proactive and organised Office and Projects Coordinator to support smooth business operations and project delivery. This role bridges project administration, consultant coordination, documentation management, and office operations, ensuring seamless collaboration between technical teams, directors, and administrative functions. The ideal candidate thrives in a fast-paced environment, can manage multiple priorities, and is committed to keeping projects and office processes running efficiently.

Why should you apply?

• Join a world class team in a rapidly growing industry
• Have a hands-on opportunity to make a real difference in a small company
• Excellent professional and personal development opportunities
• Professional membership fees
• Discretionary annual performance-based bonus
• 25 days annual leave
• Additional day off on your birthday!

How to apply

Please apply using the ‘Apply Now’ form on the Careers Page on our website, and upload your CV and covering letter, demonstrating why you are suitable for the role and any previous experience.

Closing date for applications: 7 Nov 2025

The job advert closing date may change. Therefore, if you are planning to apply, we recommend that you do so without delay.