Office Coordinator

Job Description

About the Role: A One Advisory is seeking a proactive and highly organized Office Coordinator to manage day-to-day operations at our Kolkata office and provide remote support for our facilities across Delhi, Bangalore, Chennai, Pune, Ahmedabad and Hyderabad. The ideal candidate will be responsible for ensuring smooth facility operations, managing vendors, coordinating travel and office logistics and supporting administrative functions. Key Responsibilities: 1. Facility & Office Management Oversee day-to-day facility operations. Coordinate with co-working spaces and facility providers in other cities. Manage maintenance and servicing of infrastructure like HVAC systems and general office utilities. 2. Security & Access Management Handle installation, maintenance, and management of CCTV and biometric systems across all locations. 3. Pantry & Supplies Management Ensure availability and upkeep of pantry items including coffee machines, snacks, water and office supplies. Manage inventory and reorder stationery and essential items. 4. Travel & Accommodation Coordination Manage all travel arrangements, including flight, train, taxi bookings and hotel accommodations for staff. 5. Administrative & Event Support Provide logistical and administrative support during office events, meetings or team gatherings. Assist in day-to-day admin tasks as required. 6. Vendor & Inventory Management Liaise with vendors for services, purchases and maintenance. Keep track of inventory levels and manage procurement efficiently. 7. IT & Systems Setup Coordinate setup and troubleshooting of office IT equipment like laptops, desktops, printers, routers, etc. Work with vendors for hardware/software repairs and installations. 8. Data & MIS Data collation & MIS data entry 9. Mobile & Communication Management Handle SIM card allocation, mobile phone billing and related service issues. 10. Staff Supervision Oversee the work and schedule of the office boy to ensure cleanliness and timely completion of support tasks. Desired Skills & Experience: Prior experience in office coordination, admin or facility management roles. Excellent organizational and multitasking abilities. Basic knowledge of IT and office systems (hardware & software) would be preferred. Good communication and negotiation skills. Familiarity with tools like MS Office, email and online travel booking platforms.