Office Clerk

Job Title: Clerk / Office Assistant / Personal Assistant (PA)

Department: Administration
Institution: Inderprastha Engineering College (IPEC)
Location: Ghaziabad
Employment Type: Full-time / Regular

Position Overview

Inderprastha Engineering College (IPEC) invites applications from dynamic, efficient, and dedicated individuals for the positions of Clerk, Office Assistant, and Personal Assistant (PA). The selected candidates will be responsible for supporting administrative, clerical, and executive functions, ensuring smooth day-to-day operations of the institution.

Key Responsibilities1. Clerk

• Maintain office files, registers, and records systematically (both physical and digital).
• Manage data entry, documentation, and routine correspondence.
• Handle inward/outward mail, courier services, and dispatch registers.
• Assist in preparation of official letters, reports, bills, and vouchers.
• Ensure confidentiality and accuracy while handling office documents.
• Provide clerical support to departments and staff as directed.

2. Office Assistant

• Provide general administrative and operational support to the department/institution.
• Manage day-to-day office tasks such as scheduling, drafting memos, and maintaining office supplies.
• Assist in preparation of presentations, notices, circulars, and reports.
• Coordinate meetings, seminars, workshops, and related logistics.
• Handle phone calls, emails, and visitor queries courteously.
• Support HR/administration in maintaining employee records and compliance files.
• Ensure effective filing, record-keeping, and retrieval of information.

3. Personal Assistant (PA)

• Provide direct secretarial and administrative support to senior management/Director.
• Manage the calendar, appointments, travel arrangements, and itineraries.
• Draft, review, and manage confidential correspondence, reports, and official documents.
• Organize and coordinate meetings, prepare agendas, and record minutes.
• Act as a liaison between the senior management and internal/external stakeholders.
• Monitor deadlines, follow up on pending tasks, and ensure timely completion.
• Maintain the highest level of confidentiality and discretion in official matters.

Qualifications & RequirementsEducational Qualification

• Bachelor’s Degree in any discipline from a recognized university (minimum requirement).
• Diploma/Certification in Office Management, Secretarial Practice, or Computer Applications preferred.

Eligibility Criteria

• Proficiency in MS Office (Word, Excel, PowerPoint) and basic computer operations.
• Good typing speed and accuracy.
• Knowledge of office procedures, record-keeping, and administrative systems.

Experience

• 1–3 years of relevant experience in clerical/administrative/secretarial roles preferred.
• Freshers with strong aptitude and skills may also be considered.

Skills

• Strong organizational and multitasking abilities.
• Good written and verbal communication skills.
• Attention to detail and problem-solving approach.
• Ability to work collaboratively in a team and independently when required.
• Professional demeanor, integrity, and commitment to deadlines.

Remuneration & Benefits

• As per institutional norms.
• Opportunities for professional growth and skill development.

How to Apply

Interested candidates may send their updated CV, cover letter, and copies of academic/professional credentials to hr@ipec.org.in by 30th September 2025. Please mention “Application for Clerk / Office Assistant / PA” in the subject line.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person