Office Assistant

1. Job Summary

The Office Assistant will support day-to-day administrative activities, assist printing and production operations, coordinate logistics, handle courier tasks, and support purchase-related activities. The role ensures smooth workflow between departments and timely completion of operational tasks.

2. Key ResponsibilitiesA. General Office Administration

• Maintain office cleanliness, stationery, and supplies.
• Manage incoming and outgoing calls, emails, and visitor coordination.
• Assist in preparing documents, quotations, work reports, and basic data entry.
• Maintain filing systems (physical & digital) for bills, work orders, and client documents.
• Support management in day-to-day office tasks and follow-ups.

B. Printing & Production Support

• Coordinate job orders between designing, printing (digital, solvent, UV), and finishing teams.
• Assist in monitoring job progress and update status to the operations team.
• Help in arranging materials needed for printing, cutting, lamination, and fabrication.
• Maintain job sheets, material usage data, and daily production logs.
• Ensure timely dispatch of completed print jobs to clients or installation teams.

C. Logistics & Courier Coordination

• Handle daily courier bookings (DTDC, Professional, Bluedart, etc.).
• Maintain a log of all incoming and outgoing parcels.
• Ensure proper packing and labeling before dispatch.
• Coordinate with delivery partners for pickups and tracking of consignments.
• Support in arranging vehicle transport, delivery schedules, and local material movement.

D. Purchase & Inventory Assistance

• Assist the purchase department in collecting quotations and comparing prices.
• Coordinate with suppliers for material orders, delivery status, and follow-ups.
• Verify received materials with purchase orders (quantity, quality, and specifications).
• Maintain inventory records for printing media, inks, accessories, and office supplies.
• Inform management when stock levels are low and require replenishment.

E. Support for Field & Installation Teams

• Arrange materials and tools for field installation teams.
• Coordinate the movement of hoarding materials, frames, banners, and boards.
• Maintain records of tools and materials issued and returned.
• Assist in preparing job packets for installation work.

3. Required Skills & Qualifications

• Minimum 1–2 years of experience in office administration or operations (printing industry preferred).
• Basic knowledge of printing materials, machines, and production workflow is an added advantage.
• Proficiency in MS Office (Excel, Word) and basic computer operations.
• Good communication skills in English, Malayalam, and Hindi (optional).
• Strong time-management, multitasking, and coordination abilities.
• Ability to work in a fast-paced production environment.

4. Personal Attributes

• Polite, responsible, and proactive attitude.
• Strong attention to detail and organizational skills.
• Willingness to support multiple departments.
• Ability to travel locally for purchase or delivery tasks when needed.

*FOR MORE DETAILS CALL : 8089542929*

Job Type: Full-time

Pay: ₹8,906.90 - ₹16,000.00 per month

Education:

• Secondary(10th Pass) (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person