Office Administration (Import/ Exports)

Welcome to YH Texpert Based in Texas, US, we are a well-established fashion company with over a decade of experience in the industry. Specializing in bohemian and ethnic styles in women's garments, bags and accessories. We are currently looking for a talented office administrator for our Delhi office.

• Location: Delhi NCR - Onsite
• • Job Type: Full-time
• • Experience: 1-2 years

Key Responsibilities:

Administrative Support:

• Provide administrative assistance to various departments, including data entry, filing, and document preparation.
• Coordinate and schedule appointments, meetings, and conference rooms; update and maintain calendars.
• Assist in making travel arrangements and accommodation bookings.

Accounts Support:

• Handle Purchase Orders (POs), vendor invoice tracking, and follow-ups on pending payments.
• Assist with basic bookkeeping tasks and accounting entries.
• Maintain petty cash records and liaise with the CA for monthly financial closures.

Front Desk Operations:

• Serve as the first point of contact for visitors and vendors, including managing building access.
• Manage incoming calls and direct them to the relevant individuals or departments.
• Oversee daily operational activities within the office.

Office Supplies and Equipment:

• Monitor inventory and reorder office supplies as required.
• Coordinate servicing and repairs of office equipment.

Record Keeping:

• Maintain accurate and up-to-date records of office expenses, incoming and outgoing correspondence, and general documentation.
• Assist in the preparation of internal reports and presentations.

HR Support:

• Manage the end-to-end recruitment process including sourcing, screening, interviews, and onboarding.
• Utilize various recruitment channels and job portals effectively.
• Coordinate with the CA for payroll processing and employee documentation.

Import/Export Operations:

• Handle shipping documentation such as invoices, packing lists, bills of lading, and certificates of origin.
• Coordinate with freight forwarders, customs brokers, and logistics partners to ensure smooth international shipments.
• Track import/export shipments and ensure compliance with customs regulations and Incoterms.
• Maintain clear records of all trade transactions and liaise with vendors or overseas clients as needed.
• Ensure timely clearance, delivery, and documentation filing for all import/export activities.