Office Admin Assistant

Role OverviewWe are seeking a detail-oriented, organized, and proactive Office Administrator to manage the day-to-day administrative operations at our Kolkata office. The candidate will play a key role in ensuring smooth office functioning, patient support coordination, and compliance with organizational processes. Key ResponsibilitiesManage office operations including documentation, correspondence, filing systems, and scheduling. Attend to patients and visitors, guide them regarding their reports, treatment schedules, and follow-up. Upload and maintain patient records and medical reports in the server database with accuracy. Coordinate with doctors, project heads, and other staff for smooth patient care and workflow. Prepare, manage, and dispatch patient medicines; explain dosage and usage instructions. Educate patients on food and nutrition guidelines provided by the medical team. Assist in planning and execution of CSR and NGO activities, events, and awareness programs. Handle communication (calls, emails, letters) and maintain registers/logbooks. Ensure compliance with organizational policies, office discipline, and record-keeping standards. Travel to other Save Medha Foundation centers when required for administrative support. Manage office supplies, logistics, and vendor coordination. Requirements & QualificationsBachelor’s degree in any discipline (preferred: Administration/Management/Healthcare). Minimum 1–2 years of experience in office administration or healthcare support. Strong organizational and multitasking skills. Good communication skills in English, Bengali, and Hindi. Computer proficiency (MS Office, data entry, internet, email). Ability to work independently and as part of a team. Compassionate and patient-friendly attitude.