Office Admin and Operations Executive

• Being consistent, accurate, and minimizing errors.
  
• Active listening and indispensable to have knowledge of accounting andto understand accounting software.
  
• Good knowledge of Microsoft tools like Word, Excel, PowerPoint, etc.
  
• Should have commercial experience on GST portals, Busy, and day-to-daycoordination with the CA.
  
• Experience: Min 2 Years
  
• Comms Skills Good Written Verbal

Requirements

• Supports the establishment and set up of India Office, across a variety of administrative areas including finance facilities and other areas as required.
  
• Coordinating with various different departments within the organization
  
• Leads team efforts to achieve operational efficiency and a positive working environment.
  
• Organize and maintain data in spreadsheets; generate reports; organize paperwork; and other related administrative duties as required for the UK-based management team.
  
• Under guidance of the UK Management, reviews and updates health and safety policies and ensures they are being observed.
  
• Interacts with all employees to ensure that their health and safety needs are met. Acts as the Office First Aid Fire Safety representative;
  
• Project manages office space, oversee refurbishments and layout needs. Ensures that all employees have an appropriate environment to undertake their duties;
  
• Responsible for recording office expenditure and managing the budget. Helps the UK Office to achieve financial objectives by supporting the preparation of the annual budget
  
• Works alongside the procurement team raising requisitions. Manage relationships with vendors, service providers, and other third parties.
  
• Supports the India-based HR team with administrative tasks for India-based employees. Respect the confidentiality of HR data at all times. Escalates HR issues to the UK management where appropriate
  
• Liaises with the Security team on matters of India Office and staff security.
  
• Organizes all travel as required by the India team and provides support with the preparation of expense claims and other associated reporting.
  
• Acts as a first point of welcome for all visitors to the India Office. Acts as a liaison for visiting Executives to ensure that all their travel and business needs are met while in India.
  
• Attends educational workshops to ensure the office is being managed as efficiently as possible.
  
• Managing and maintaining office facilities and equipment.
  
• Provide support in the preparation for new joiners in the company.
  
• Maintaining the office environment, checking cleaning standards, and reporting maintenance issues to the relevant people.