Medical Services Executive

Organizational skills: This is key to be able to collect, sort, and arrange documents accordingly, and to keep them safe and accessible only to authorized persons

Knowledge of arithmetic: This helps to be able to calculate and equate figures effortlessly, which is

required to get the job done faster and more accurately

Moderate level Computer literacy: Knowledge of word, excel, power point to prepare reports,

minutes of meeting, presentations for effective assistance and record keeping

Multitasking: This skill is needed to perform several assignments together without making

mistakes

Analytical skills This skill is needed for utilizing quality tools while doing RCA, Risk stratification

and Corrective/preventive actions for incident reports.

Managerial skills: This is required to be able to collate records of various departments when

preparing reports and evaluating performances

Responsibilities:

Understand healthcare regulations of State Medical Council and NMC/ INC pertaining to Doctors

and Nurses and be able to handle medical information discretely.

Collating and archiving Credentials of Medical Consultants (Full time and Visiting) in digital format

and ensure that they are up to date.

Sharing New consultant information to HRD, Quality department, IT and Operations department

as required.

Maintaining tracker to inform and coordinate with doctors / nurses for ensuring timely renewal of TNMC Registration and Professional Indemnity Insurance certificate with current validity.

Facilitating DMO/ Junior doctors interview with Clinical Head and other requirements in terms of deployment and attendance in coordination with HRD.

Coordinating with different clinical departments for ensuring compliance to monitoring and

reporting of Quality Indicators; Reporting of critical events and Incidents and escalation to Clinical

head and Quality department.

Scheduling the structured weekly meeting of Clinical Head with departmental In-charges and

HODs as a calendar, apart from routine meetings while rounding and in huddle.

Assist the Clinical head in maintaining a monthly tracker for doctors, Physician assistants and other

paramedical staff performance, which will be structured to facilitate the annual appraisal process.

Ensuring punctuality, attendance, grooming, deployment and rotations of Paramedical employees

reporting to Clinical head and under Medical services

Daily rounds independently in wards to ensure completeness of Clinical Documentation in IP

patient files doctors, nurses, dieticians, CPs, physiotherapists. Escalate to concerned stakeholders

as needed.

Weekly checking of Narcotic drugs documentation/ record keeping in ICU and OT along with CPs.

Prepare accurate Minutes of meeting as needed in a timely manner.

Our ideal candidate must have previous experience as a Medical Coordinator/ Medical services

Executive to Medical Superintendent or Medical Director and is able to complete administrative tasks accurately, and in a timely manner.