- To provide safe & smooth working conditions at office premises
- To ensure upkeep of critical equipments to ensure continuity of business.
- Able to process tasks of higher complexity and guide junior level professionals, operating with greater autonomy.
- Ability to design solutions independently/ provide functional documentation/ client interactions, identify trends / inconsistencies / gaps faster and provide timely resolution to technical queries.
o Has the ability to design solutions independently/ provide functional documentation/ client interactions, identify trends/inconsistencies/gaps faster and provide timely resolution to technical queries.
o Apart from all operational activities also has ability to tackle complex queries and problems.
o Possesses good technical/business/process knowledge.
Responsibilities
S.No
KRAs
Key Activities
1
Core Area
Engineering services
Procurement coordination
Vendor & building management
Visitor and client management
2
Engineering services
Supervision & controlling of facility management team working in shifts.
Ensuring appropriate attendance & deployment of the resources provided by the facilities management.
Liaise and coordinate with various engineering vendors and internal teams for day-to-day activities
Maintenance of office premises and equipments to ensure continuity of business
Ensure timely Preventive Maintenance of all the Critical and non-critical equipments
Keeping track of periodic on-site maintenance carried out by the facilities team.
Plan and ensure availability of Critical spares/ Electrical consumables in office premise.
Implement various checklists for equipments as per site and industries standards.
Carry out analysis of various expenses on periodic basis and prepare periodic reports as per the business requirements.
Coordinate and follow-up for timely preventive maintenance through service providers.
Implement best practices in the industry to ensure satisfactory quality of services.
Coordinate with vendors for timely receipt of bills
Identify and implement appropriate controls in various activities and functions
Manage facilities and engineering related statutory documents, license, and track expiry dates on timely renewal.
- Continuous follow-up and coordination with the vendor to ensure quality of services.
3
Procurement coordination
To co-ordinate for renewals on all AMC/Rate contract/Agreements on periodic basis.
Coordinating with procurement team for facilities requirement requirements.
Coordinating with vendor and procurement team for requested activity and execution.
Track expiry dates of all annual maintenance contracts and licenses etc. related to facilities function and ensure timely renewal.
Provide necessary assistance/ guidance to procurement team as per required procurement of material or services.
Conduct periodic meetings with procurement and follow the work progress status.
4
Vendor & Building Management
Coordinate with service providers, suppliers to ensure quality of services.
Tracking and timely processing of vendor bills to ensure continuity of services.
Liaise with building management team for ensuring continuity of services.
Ensure essential services like EB, Aircon, diesel and water availability on periodic basic
Checker for all critical invoices like AMC, RC, LL EB, water and aircon and parking invoices
Physically validating all Chennai AFMG invoice before sending it for payment processing
6
Cost savings / Controls & Compliance
Identify and implement appropriate controls in various activities and functions
Ensure compliance to all applicable policies, procedures, and guidelines.
Maintain appropriate records / documentation for audit trail.
Keeping track of the expenses on month-on-month basis
Bring in new cost savings and cost control initiatives.
Highlight any major deviations to the seniors for timely action.
Technical & Behavioral Competencies Specific Qualifications
(if required) - CFM/SFP certification will be a plus Skills Referential
Behavioural Skills : (Please select up to 4 skills)
Ability to collaborate / Teamwork
Personal Impact / Ability to influence
Decision Making
Ability to deliver / Results driven
Transversal Skills: (Please select up to 5 skills)
Analytical Ability
Ability to anticipate business / strategic evolution
Ability to develop others & improve their skills
Ability to develop and leverage networks
Ability to manage / facilitate a meeting, seminar, committee, training
Education Level:
Bachelor Degree or equivalent
Experience Level
At least 10 years
BE in Electrical engineering with similar experience
