Manager - Administration

Key Responsibilities

1. International Travel Management

• Plan, organize, and manage

  end-to-end international and domestic travel

  for employees and management.
• Coordinate with travel agents, airlines, hotels, embassies, and internal stakeholders to ensure

  timely visa processing

  , bookings, and documentation.
• Ensure cost-effective and compliant travel arrangements in accordance with company policies.
  
• Monitor travel budgets and prepare travel MIS reports.
  
• Manage travel insurance, COVID/travel protocols, and global compliance requirements.
  

2. General Administration

• Oversee day-to-day administrative functions across all office/facility locations.
  
• Manage

  office infrastructure

  , housekeeping, cafeteria, and security operations.
• Ensure smooth functioning of utilities, equipment maintenance, and AMC services.
  
• Handle procurement and inventory management of office supplies and administrative assets.
  

3. Vendor & Contract Management

• Identify, evaluate, and onboard reliable vendors for travel, facility management, transport, and office supplies.
  
• Negotiate and manage contracts, ensure timely payments, and monitor vendor performance.
  
• Ensure compliance with service level agreements (SLAs) and resolve escalations effectively.
  

4. Asset & Facility Management

• Maintain an updated inventory of administrative assets.
  
• Coordinate asset allocation and movement across departments/sites.
  
• Supervise facility repairs, space planning, and hygiene audits.
  

5. Compliance & Documentation

• Ensure compliance with administrative and travel policies.
  
• Maintain accurate records of travel, office expenditures, contracts, and vendor documentation.
  
• Assist with audits and regulatory requirements related to administration.
  

6. Employee Support

• Provide support services to employees related to travel, office logistics, and onboarding/offboarding.
  
• Ensure high employee satisfaction with administrative services.