Logistics / Fleet Manager

Key Responsibilities

1. Fleet & Driver Management

• Assign and dispatch trucks based on daily delivery and pickup requirements.
• Supervise and coordinate with drivers to ensure schedule adherence and safe operations.
• Maintain driver rosters, leave records, and ensure discipline and safety protocols.
• Monitor driver behavior, route deviations, and trip time using GPS.

2. Trip Planning & Execution

• Plan optimal trips based on load, route, delivery windows, and backhaul opportunities.
• Maintain trip logs and monitor vehicle turnaround times.
• Record trip performance: distance, duration, fuel used, and delivery efficiency.

3. Maintenance & Upkeep

• Schedule and track preventive and breakdown maintenance.
• Maintain records of servicing, spares, tyres, and repairs.
• Coordinate with garages/workshops and ensure cost control.

4. Documentation & Compliance

• Ensure all vehicles have up-to-date documents: RC, insurance, fitness, permits, road tax, PUC.
• Prepare and maintain records for audits or inspections.
• Maintain licenses and renewal calendar.

5. Fuel & Mileage Monitoring

• Monitor daily/weekly fuel consumption vs mileage (km/l) using GPS and driver logs.
• Investigate abnormal consumption and take corrective actions.
• Maintain fuel issue registers and vendor bills.

6. GPS Monitoring & Reporting

• Actively use GPS system for live monitoring, alerts, route history, idling time, overspeeding.
• Download and analyze GPS data for operational insights.
• Generate route performance and exception reports.

7. MIS & KPI Reporting

• Create and maintain dashboards for:
  
  • Trips per truck per week
  • Km per liter
  • Downtime per truck
  • Maintenance cost per km
  • Driver-wise performance
• Prepare weekly and monthly logistics performance reports.

Key Requirements

• Graduate or Diploma holder (logistics, operations, mechanical, or similar).
• Minimum 3 years experience in managing a small-to-mid-sized fleet.
• Strong knowledge of statutory vehicle compliance in India.
• Hands-on experience with GPS tracking software and Excel-based reporting.
• Ability to manage drivers and vendors effectively.

Preferred Skills

• Basic technical understanding of truck mechanics.
• Working knowledge of transport economics (freight, fuel, tyre life, etc.)
• Exposure to fleet management systems or ERP.
• Good communication in Hindi, English, and local language.