Legal Executive

Position Title

Location

Department

KEY RESPONSIBILITIES:

1. Trade License Management

• Ensure timely application, renewal, and compliance of all trade licenses and permits relevant to business operations.
• Liaise with regulatory authorities, consultants, and internal departments to obtain and maintain statutory licenses.
• Maintain a tracker for all licenses with renewal dates and compliance status.
• Handle queries and inspections related to trade licenses from government authorities.

KPI Indicators

• % of licenses renewed on time
• Compliance deviations reported
• Number of escalations avoided

2. Invoice Clearance Process

• Review and validate vendor and legal service invoices in coordination with finance and business units.
• Verify supporting documents, agreement terms, and approval workflows before processing.
• Maintain tracker for invoices under review, pending approvals, and cleared payments.

KPI Indicators

• TAT for invoice processing
• Accuracy in validation
• Escalation or rework instances

3. Drafting and Reviewing Agreements

• Draft, review, and vet routine contracts such as NDAs, vendor agreements, service agreements, lease deeds, franchise agreements, etc.
• Ensure contracts are legally sound and aligned with business requirements and company policies.
• Coordinate with business teams for contract finalization and execution.

KPI Indicators

• Number of contracts reviewed/drafted
• Legal deviations or risk flagged
• Timely turnaround in contract finalization

4. Legal MIS and Documentation

• Prepare monthly and quarterly Legal MIS reports for management review, including litigation status, contract tracker, license status, and invoice status.
• Maintain organized records of legal documents (both digital and physical).
• Assist in audits and due diligence by providing relevant legal data and documentation.

KPI Indicators

• Accuracy and timeliness of MIS reports
• Compliance with documentation protocols
• Readiness during audit reviews

5. Coordination and Support

• Provide day-to-day support to internal teams on legal and compliance-related queries.
• Coordinate with external counsels or consultants as required.
• Follow up on litigation matters and maintain litigation tracker in coordination with senior legal personnel.

6. Behavioral & Soft Skills

• Good communication and interpersonal skills
• High attention to detail and ability to work independently
• Time management and multi-tasking ability
• Confidentiality and professional ethics in handling sensitive documents