Leadership Associate

Key Responsibilities

Administrative & Managerial Support

• Manage and maintain the calendars, schedules, and appointments of the School Management.
• Organize and prepare for meetings, including drafting agendas, compiling documents, and recording minutes.
• Coordinate internal and external communications, ensuring timely dissemination of information.
• Draft, proofread, and edit emails, presentations, reports, and other documents.
• Maintain accurate and organized records, files, and databases (both digital and physical).

Communication & Coordination

• Act as the first point of contact between management and staff, parents, regulatory bodies, and external stakeholders.
• Screen and prioritize incoming communications, responding where appropriate on behalf of management.
• Coordinate and follow up with different school departments (academic, administrative, HR, finance, etc.) to ensure timely completion of tasks and decisions.
• Support in preparing newsletters, circulars, and formal correspondence.

Operational & Strategic Support

• Assist in planning and execution of school events, management meetings, inspections, and accreditation visits.
• Support management in compliance-related documentation with local authorities, education boards, and regulatory bodies.
• Help in drafting school policies, reports, and strategic presentations.
• Track and monitor school projects, initiatives, and deadlines, ensuring alignment with management’s goals.

Travel & Logistics

• Organize domestic and international travel arrangements including transport, accommodation, and itineraries.
• Coordinate logistics for school events, management visits, and official delegations.

Confidentiality & Professionalism

• Maintain strict confidentiality and discretion regarding sensitive school and management information.
• Exercise high levels of professionalism, integrity, and judgement while interacting with stakeholders.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Education Management, or a related field.
• 5–6 years of proven experience as an Executive Assistant, preferably in an educational institution or corporate setting.
• Strong command of English and [local language], with excellent written and verbal communication skills.
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
• Familiarity with school/academic processes and educational compliance will be an added advantage.

Key Skills & Attributes

• Excellent organizational and time-management abilities.
• Strong interpersonal skills with the ability to engage with diverse stakeholders (staff, parents, regulators, etc.).
• Proactive, resourceful, and able to anticipate management needs.
• Ability to work under pressure and manage multiple priorities simultaneously.
• Attention to detail with a problem-solving mindset.
• Flexible and adaptable to a dynamic school environment.