Junior Payroll Specialist (Regular)

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Mission Statement
The Overseas payroll specialist position is responsible for overseeing all aspects of SEA/MEA payroll processing, Statutory, Income Tax, Social Security & Post Payroll Activities within the HR Operations shared services department. This role ensures accurate and timely payroll operations, compliance with all relevant laws and regulations for SEA & MEA Countries.

Your Responsibilities:

• Oversee the timely and accurate processing of monthly payroll for all employees across the region.
• Ensure that all payroll calculations (basic salary, overtime, bonuses, deductions, etc.) are in accordance with company policies and local regulations.
• Process and review any adjustments, terminations, or new hires on the payroll system.
• Ensure payrolls comply with local tax laws, social security regulations, and labor laws in each country.
• Prepare and submit mandatory government filings related to payroll taxes, benefits, and social security. Stay updated on changes to payroll regulations in different regions to ensure compliance.
• Manage employee inquiries related to payroll, benefits, and discrepancies in their pay.
• Coordinate with other HR functions to administer employee benefits, such as health insurance, pension, and other company-specific benefits.
• Maintain accurate records of payroll data in HRIS systems (e.g., RAMCO, ADP or others).
• Ensure data integrity and confidentiality and prepare payroll reports for internal and external stakeholders.
• Work closely with the finance department to ensure smooth payroll reconciliations.
• Assist with audits and year-end reports, including balance sheet reconciliations for payroll accounts.
• For SEA and MEA, coordinate payroll activities across multiple countries, ensuring all regional specific requirements (taxes, labor laws, etc.) are met.
• Implement payroll improvements and contribute to system upgrades or transitions. - Manage ad-hoc reporting or payroll-related tasks as required.
• Living Hitachi Energy’s core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background:

• A degree in HR, finance, or a related field is typically required.
• A minimum of 3 years of experience in payroll administration, preferably within a multi-country environment.
• Proficiency in payroll software and tools (e.g., RAMCO, ADP, or others). Strong Excel skills are often necessary for reporting.
• A good understanding of regional payroll tax laws and labor regulations in SEA and/or MEA countries.
• Strong interpersonal and communication skills to handle employee queries and liaise with finance and HR departments.
• High attention to detail and accuracy, particularly when dealing with complex payroll data.

• Proficiency in both spoken & written English language is required.

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