IT Cost Administrator, 1

Reporting to the IT Procurement & Reporting Team Lead and as a key member of the IT Cost management department, the IT Procurement & Reporting Specialist, will provide critical support to Dotdash Meredith staff, ensuring efficient and cost-effective IT procurement, assets management, telecom expense management, and fixed asset maintenance. This role requires a highly organized and detail-oriented individuals with a strong focus on customer service and a passion for optimizing IT spending and maximizing the lifecycle of IT assets.

Primary responsibilities:

IT Procurement Support:

• Manage the IT Procurement ticketing queue, providing timely and effective support to staff while adhering to established SLAs.

Software License Management:

• Manage and audit purchased software licenses, ensuring compliance and optimizing utilization.

Telecom Expense Management (TEM):

• Manage and audit telecom programs, identifying opportunities for cost savings and efficiency improvements.
• Track all telecom assets and services (inventory management).
• Ensure accurate billing and identify errors (invoice processing and auditing). Analyze telecom usage patterns to identify areas for optimization (usage monitoring).
• Distribute telecom costs to the appropriate departments or cost centers (cost allocation).
• Provide insights into telecom spending and trends (reporting and analysis).

Fixed Asset Management (IT):

• Using the Oomnitza asset management system, maintain and track IT fixed assets throughout their lifecycle, from acquisition to disposal.
• Ensure accurate recording of fixed asset information in the Oomnitza Asset Management system.
• Coordinate with the IT Service Desk to conduct regular audits of IT fixed assets to verify their existence and condition.
• Ensure that the disposal of retired IT fixed assets complies with company policies and regulations.

Documentation:

• Create, manage, and maintain internal procurement and fixed asset documentation, ensuring clarity and accessibility for the team.

Purchase Order Processing:

• Create and process purchase orders for IT acquisitions, ensuring accuracy and adherence to procurement policies.

Financial Reporting and Analysis:

• Generate reports on IT spending, reconcile actual spending against forecasted spending, and provide insights into cost trends, including fixed asset depreciation.

Vendor Onboarding:

• Onboard IT vendors into our accounts payable system, ensuring seamless integration and compliance.

Project Support:

• Assist with ad-hoc and team projects as needed.

Required Skills Mandatory Skills:

• Proven experience in IT procurement, asset management, fixed asset management, or a related field, including experience with Telecom Expense Management.
• Experience with Oracle Cloud is a plus.
• Experience with asset management software (experience with Oomnitza is a plus).
• Strong understanding of software licensing models and best practices.
• Familiarity with telecom programs and cost optimization strategies is a plus.
• Working knowledge of fixed asset accounting principles and practices, including depreciation methods.
• Excellent customer service and communication skills.
• Strong analytical and problem-solving abilities.
• Proficiency in Google Workspace, particularly Google Sheets.
• Ability to work independently and as part of a team.
• Highly organized and detail oriented.