IT Assets Vendor Operations Coordinator

Hi

Nandini here from Adecco

Trying to reaching you for on job opportunity in IT Assets Vendor Operations Coordinator .

IT Asset & Vendor Operations Coordinator

Payroll - Adecco

CTC for the role between 6 to 7 LPA

Shift timing : - Regular

Department: Information Technology

Location: Ghansoli

Role Overview:

We are looking for a highly organized and detail-oriented professional to manage IT asset lifecycle operations, vendor billing coordination, and procurement processes. This role is critical in ensuring seamless collaboration between IT, Finance, and HR teams, with a strong focus on operational efficiency, compliance, and data accuracy.

Key Responsibilities:

IT Asset Lifecycle Management:

- Maintain end-to-end tracking of IT assets (laptops, desktops, peripherals, network devices, etc.) from procurement to retirement.

- Ensure timely allocation and recovery of assets for new joiners, transfers, and exits in coordination with HR.

- Maintain and regularly update the Fixed Asset Register (FAR) in collaboration with the Finance team.

- Conduct periodic physical audits and reconciliation of IT assets across locations.

Vendor & Billing Coordination:

- Coordinate with IT vendors for timely submission of invoices and service delivery.

- Liaise with the Finance team to resolve invoice discrepancies and ensure timely clearance.

- Manage vendor onboarding and registration processes in compliance with company policies.

- Track billing cycles, contract renewals, and service-level agreements (SLAs).

Procurement & PR/PO Management:

- Raise and track Purchase Requests (PRs) and Purchase Orders (POs) for IT hardware, software, and services.

- Ensure adherence to internal procurement workflows and approval hierarchies.

- Maintain documentation for all procurement activities and vendor interactions.

Reporting & Compliance:

- Generate and share monthly reports on asset allocation, utilization, and inventory status with HR and Finance.

- Ensure compliance with internal IT asset policies and external audit requirements.

- Support internal and external audits by providing necessary documentation and reports.

Required Qualifications:

- Bachelors degree.

- 56 years of experience in IT asset management, procurement, or vendor coordination within the IT industry.

- Strong understanding of IT infrastructure components and asset lifecycle.

- Familiarity with ERP systems and asset management tools (e.g., ServiceNow, Sapphire, Manage Engine).

- Proficiency in MS Excel and reporting tools.

Preferred Skills:

- Knowledge of ITIL practices and asset management frameworks.

- Experience working with cross-functional teams (IT, HR, Finance, Procurement).

- Strong communication, negotiation, and documentation skills.

- Ability to manage multiple priorities in a fast-paced IT environment.

Please share CV and call back if interested , Nandini 6366840271.