70 Independent Correspondence Jobs - Page 3

Well versed in English, Hindi, Bangla language. Proficient in reports , trackers & presentation. Drafting communications over email & take care of Director's office . Handle tour itinerary / travel plans , travel co-ordination (India & Abroad).

Skills: Administrative Support,Documentation&Records,Office Coordination, Excellent communication skills,Strong organizational &time-management skills 4 - 10yrs(female candidate preferred) Contact: 6383838110 Mail: jobs.istarbs@gmail.com

The Executive Secretary will provide support to the General Manager in the Executive Office. The role s core duties include secretarial services, coordinating activities in the Executive Office, assisting other Executive Assistants and Secretaries when required. This role oversees all administrative functions including proper distribution of internal and external mail, independent correspondence and an up to date registry system to maintain an efficient and effective Executive Office. What will I be doing? As the Executive Secretary, you will be responsible for performing the following tasks to the highest standards: Arrange appointments and meetings for the General Manager, record them in the calendar / diary and ensure the General Manager has the appropriate documentation for each appointment. Attend meetings such as Department Head Meeting, Executive Committee Meeting and any others when requested and take minutes of attended meetings. Receive visitors and guests on behalf of the General Manager and in his / her absence, answer questions and concerns and follow through resolutions. Arrange room and restaurant reservations for VIP guests / personnel if requested. Arrange and coordinate the General Managers schedule and remind him / her in time. Assist the General Manager in compiling guest data to be used for service quality improvement. Assess priorities of work and, wherever possible, assist in organizing the General Manager s priorities. Answer telephone calls in the Executive Office as and when required. Assist the General Manager to deal with hotel related official documents, such as owners report, thank you letters, complaint letters and other business documents. File and record all business documents as required. Check documents submitted by departments and record when use the stamp. Assist with translations, verbal and written. Maintain strictest confidentiality at all times on all matters. Demonstrate essential overall knowledge of the organization. Understand the responsibilities of other sections and departments and cooperate with them. Adhere to the hotel s security and emergency policies and procedures. Demonstrate professional attitude and behavior at all times. Prepare and maintain files, reports, letters, memorandums and other relevant business documentation. Ensure all reporting and servicing deadlines are met on a timely basis. Maintain an accurate tracking system for prompt handling of issues concerned. Order and maintain office supplies. Abide by the team member handbook, hotel policies and procedures, hotel code of conduct. Maintain personal presentation to hotel standards. The Management reserves the right to change / extend this job description if necessary, at any point of time during her / his employment. Carry out any other reasonable duties and responsibilities as assigned. What are we looking for? An Executive Secretary serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill thi

Hiring Executive Assistant with strong communication, Excel, and presentation skills. Key roles: manage schedules, track projects, handle client follow-ups, prep MOMs, analyze data, and create impactful presentations. Food allowance

Skills:Administrative Support,Communication Management,Documentation&Records,Office Coordination,Excellent written&verbal communication skills,professionalism,Strong organizational&time-management skills Exp:3-5yrs Contact:Ranjani 6383842191

Responsibilities: * Coordinate meetings & travel arrangements * Provide administrative support as needed * Draft letters independently * Manage director's calendar & schedule appointments * Oversee secretarial operations

Location: Gurugram, Haryana Experience: Fresher or candidate with a Secretary course background Education: Graduate Job Overview: We are looking for a proactive and dynamic Executive Assistant (EA) to the CEO who will handle administrative tasks, streamline operations, and provide crucial support in managing the CEOs day-to-day activities. This is an excellent opportunity for a smart fresher or a candidate with a secretary course background to work closely with leadership and gain corporate exposure. Key Responsibilities: Calendar & Scheduling: Manage the CEO’s appointments, meetings, and travel schedules efficiently. Communication Handling: Draft and manage emails, letters, and official correspondence. Meeting Coordination: Organize and prepare for meetings, including agendas, minutes, and follow-ups. Office Management: Handle office documentation, records, and confidential information securely. Stakeholder Coordination: Act as a point of contact between the CEO and internal/external stakeholders. Research & Reports: Assist in gathering data, preparing presentations, and compiling reports. Event Planning: Help organize corporate events, conferences, and key business engagements. Task Prioritization: Ensure smooth workflow by managing daily priorities for the CEO. Key Skills & Competencies: Strong Communication Skills – Fluent in English and Hindi (both verbal & written). Highly Organized – Ability to multitask and prioritize effectively. Tech-Savvy – Proficient in MS Office (Word, Excel, PowerPoint) & Google Suite. Attention to Detail – Strong focus on accuracy and professionalism. Discretion & Confidentiality – Ability to handle sensitive company information with integrity. Proactive & Quick Learner – Must have a problem-solving mindset.

Position: Secretary Location: Thane Education: Graduate exp: 1 to 3 years company: Reputed Tank manufacturing company

Communication / correspondence with senior officials Taking dictations and drafting of letters Scheduling meetings & making the plan / schedule for the day Preparing and circulating Minutes of the Meeting Providing administrative support Coordinate and schedule all travel arrangements including air ticket booking, hotel cooking, local conveyance etc. Manage all incoming and outgoing correspondence, i.e sort and read mail, etc. Manage incoming and outgoing telephone and mobile. Maintain all personal and professional files. Answering telephone calls. Maintain Registers, Dairies and files and update records. Filing and documentation Open to travel domestically and internationally with the Vice Chairperson whenever required. Any other duties and responsibilities as given by the management from time to time.

Role: Personal Secretary for MD / Principal Industry: Educational Society Contact no: 7397076469

Position: EA to MD At: Ahmedabad Salary: Up to 35K Type: Day Shift Graduate/Postgraduate in any discipline 1 year of experience as an EA Excellent communication and time-management skills business correspondence Strong organizational abilities

Roles and Responsibilities 1. Managing the office administration for smooth running of daily office operations. 2. Customer interactions and follow ups. 3. HR Organizing and maintaining personnel records of employees Updating internal HR databases. Preparing HR related documents. Schedule job interviews and contact candidates as and when required. Financial planning and investments 4. Agreement/Legal drafting and drafting letters/Emails 5. Payroll, Billing etc 6. Bill tracking and record keeping Desired Candidate Profile Education UG : Any Specialization- PG : Any Specialization Excellent written and verbal communication skills required. Only female candidates can apply B.A in English is preferred. ICSC/CBSC board candidated prefered

Key Responsibilities: Executive & Administrative Support Act as the primary point of contact between the MD and internal/external stakeholders. Manage the MDs calendar, schedule meetings, and organize appointments effectively. Draft, review, and manage correspondence, reports, presentations, and other documents. Maintain confidentiality and handle sensitive matters with discretion. Organize and maintain files, records, and databases for efficient information management. Travel & Logistics Management Plan and coordinate domestic and international travel arrangements including flights, hotels, visas, and transportation. Prepare detailed travel itineraries and ensure all logistics are well arranged. Handle expense reports and reimbursements related to travel and other activities. Day-to-Day Operations Assist in coordinating daily tasks and ensuring smooth execution of MD’s personal and professional commitments. Handle incoming calls, emails, and inquiries on behalf of the MD. Liaise with departments to follow up on pending tasks, projects, and deliverables. Manage office supplies, vendors, and other operational requirements as directed. Meeting & Event Coordination Organize board meetings, staff meetings, and other key events. Prepare agendas, record minutes, and ensure timely follow-up on action points. Assist in organizing conferences, workshops, and corporate gatherings. Qualifications & Skills: Bachelor’s degree in Business Administration, Management, or a related field (preferred). Proven experience (3–7 years) as a Secretary/Executive Assistant to senior management. Strong organizational and multitasking skills with attention to detail. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools. Ability to handle pressure, prioritize tasks, and work with minimal supervision. High level of professionalism, integrity, and discretion.

Responsibilities: * Manage calendar & travel arrangements * Draft letters & correspondence * Provide administrative support * Coordinate office operations * Schedule appointments & meetings

Responsible to handle the process of f E-commerce.To handle vendors such as ZOMATO, SWIGGY (Mandatory) etc. for online order processing.To trace & follow the web orders of the customers right from production,dispatch to the customers end. Required Candidate profile To generate / formulate the MIS reports through a web-based customized ERP application having Online Processing System Modules.To work out on web portal development in regards to the E-commerce System

Prepare, maintain, and manage reports and documentation. Handle professional email correspondence with clients and internal stakeholders. Coordinate meetings and follow-ups with both internal teams and external clients. Any general secretarial tasks. Required Candidate profile Strong command of professional email and business correspondence Proficient in Microsoft Excel, Word, and other relevant office tools. Ability to multitask and manage time effectively. Exp- 5 yrs +

Roles and Responsibilities Develop and implement effective liaison strategies with government agencies to ensure smooth project implementation. Who have completed at least 03 nos JJM/Water projects independently till COD. Must have good knowledge of Rural water supply projects in Civil & Mechanical Works. Can handle client and contractor as per project requirement. To ensure timely billing payments with client and contractors as work executed at project site. Manage JJM Scheme Rural water supply Projects operations, ensuring compliance with statutory requirements and maintaining high-quality standards. Monitor and evaluate projects performance, identifying areas for improvement and implementing corrective actions as needed. Ensure independent correspondence with regulatory bodies regarding Water projects operations and maintenance schedules. Desired Candidate Profile 15-20 years of experience in Water supply Projects, infrastructure development, or related fields. B.Tech/B.E. degree in Civil Or Mechanical from reputed Technical University. Strong technical skills in water supply projects execution, contract administration, monitoring & evaluation.

Procurement & Vendor Coordination: Generate and issue Purchase Orders (POs) as per requisitions. Maintain and update Vendor Questionnaires and documentation. Follow up on vendor inquiries and coordinate with superiors for timely decisions. DGFT Compliance: Handle Advance Authorization processes and compliance. Manage Bond Closing and EBRCs (Export Benefit Realization Certificates) documentation. Ensure all statutory and regulatory documentation is up-to-date. Import Operations & Documentation: Track imports in coordination with CHA (Customs House Agent). Ensure timely payment of Custom Duty and GST on imports. Maintain import documentation and records accurately. Coordinate with suppliers and logistics for smooth import clearance. Domestic Raw Material Management: Monitor and track availability and movement of domestic raw materials. Ensure proper coordination for timely delivery and utilization. Invoicing & Sales Operations: Handle invoicing and billing processes including E-way bills and COA (Certificate of Analysis). Prepare and enter Sales Orders in the system accurately. Ensure proper documentation for billing and dispatch Inventory & Logistics: Assist in inventory management, stock updates, and reconciliation. Support dispatch planning and execution in coordination with logistics partners. Generate and manage invoices, ensure proper documentation for shipments. Communication & Coordination: Respond to daily email correspondences and coordinate with internal departments. Conduct regular follow-ups on pending inquiries and tasks with management. Visit banks or other institutions when necessary for documentation or transactions. Other Responsibilities: Take up any additional tasks or responsibilities assigned by the management. Support cross-functional teams and contribute to continuous process improvements. Key Skills & Requirements: Bachelor's degree in Business Administration, Commerce, or a related field. 3+ years of experience in import/export operations, logistics, or administration. Familiarity with CHA coordination, GST, custom duty, and related import documentation. Basic understanding of logistics, supply chain, and inventory systems. Proficient in MS Office (Excel, Word, Outlook). Strong communication, follow-up, and organizational skills. Ability to multitask and work under pressure in a deadline-driven environment. Knowledge of Advance Authorization, bonding procedures, and DGFT documentation.

Confidential, professional approachable ambassador of the leadership team, answer telephone calls and understand requirements of the CEO. Manage other personal activities and jobs related to Managing Director/CEO.Dealing with sensitive correspondence Required Candidate profile Skills Required Basic numeracy and literacy IT knowledge including word, excel and outlook Personal Qualities Good communication abilities Time management skills Organisation skills essential

Apeejay Stya University, Sohna requires Secretarial Assistant / PA to Vice Chancellor. Summary of Job:- This incumbent will be associated with the Vice Chancellor and will be responsible for confidential administrative, secretarial, analytical and research duties. This requires leadership qualities such as adaptability, flexibility, dependability and accountability and high initiative and self-discipline. Job Responsibilities : Executive Support & Schedule Management: Setting up travel and planning & scheduling of meetings, events / conferences and other appointments to ensure day to day smooth operations Extremely active calendar management /appointments, prioritization and understanding / analyzing the need Plans, coordinates and ensures the VC' schedule is followed and respected Preparing Minutes of Meetings and follow up with the respective personnel / department in order to ensure the timely execution Provides a bridge for smooth communication between the VC's office and internal departments; demonstrating leadership to maintain credibility, trust,and support Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the VC. Prioritizes conflicting needs; handles matters expediously and proactively, and follows through on projects to successful completion, often with deadline pressures. Office Management / Administration: VC office related Projects Management & Coordination Understand and internalise agenda of the VC Ability to drive and manage VC's office Drive each vertical Oversight of processes, cleanliness, stores, periodic events in the calendar, relationship management periodic contact in some form with key contacts & address book and contact management Communication link with external constituents such as Government, Trade / Industry bodies etc Prepare drafts of speeches & communication Be eyes and ears of the VC Draw attention to exceptions and deviances Review and summarize miscellaneous reports and documents, and prepare background documents (if necessary) Initiate and respond to written and verbal correspondence, including composition, editing and distribution Monitor / analyze to ensure compliance with established methods, guidelines, standards and procedures Creating and collate necessary presentations and paperwork before meetings Filing physical and online efficiencies Any other work as and when assigned by the VC Graduate preferably English (Hons) & Course from YWCA Secretarial Practice If interested, please email your resume at taranmeet.kaur@apeejay.com