Role & responsibilities Sl No Roles & Responsibilities Remarks 1 MDs Travel Arrangements Based on MDs instruction, requisitioning air or train ticket, hotel and local transportation. 2 Ensuring Visa & Passports Validity Being conversant with the travel arrangement requirements and coordinating the same. 3 Expenses bills collection After the tour MD, Collecting the bills for expenses statement preparation 4 MD’s Expenses statement preparation After collecting the bills or receiving credit card statement whichever is an earlier statement need to be prepared in a timely manner. 5 Credit card payment After getting the credit card statement, need to take approval from MD forward to accounts for payment. Follow-up for payment in time. 6 Ensure that all the annual and quarterly personal insurance and other commitments are met Preparing a table of the various financial obligations of the MC and ensuring that these are notified to him and the necessary funds disbursed in a timely manner to avoid the lapsing of any policies. 7 MD’s Itinerary maintenance Maintaining the MD’s Itinerary & Information to accounts for MD’s itinerary before the travel begins 8 Arrangements for meetings at Head Office and Conferences Arrangement for meetings and conferences as per MD’s Instruction and coordinating the various aspects of the same –AIR, Car, Bus, Hotel etc., 9 MD’s Bank Accounts maintenance Before issuing the MD’s checks ,ensuring that the requisite balance are maintained 10 Booking cab services As per MD’s instruction, cab booking for visitors/our Directors/Span employees etc., 11 Phone calls arrangement As per MD’s instruction arranging the calls to vendor as well as customers. 12 Money arrangement for foreign travel Buying the currency as per instruction & arranging the same to MD’s travel 13 Travel & accommodation As per CEO approval booking travel arrangements & accommodation when necessary. 13 Support-Admin activities Maintenance of courier inward register-daily basis attending the calls & transfer the same to respective intercom numbers. 14 Other support Provide the accounting and administration departments with defined support when the MD is either not in the office or has not assigned any work Preferred candidate profile Female candidate with excellant communication

Role & responsibilities 1. Daily update of Collection report received from Clients & Cross check with client sales in LIMS & SAP 2. Making Cash Entries in LIMS & SAP 3. Depositing the Cash and Cheque to Bank. 4. PDC Cheque List maintaining. 5. Cash Book Management 6. If any Ch bounces, update to Branches and follow-up with Bank for Hard copy of the Ch and follow-up with branch for Re-collection of amounts, if this needs to proceed with legal pass it to Bharathi Patil for further process. 7. Providing Client Ledger to Sales persons. 8. Providing Bills to the Clients. 9. Preparation of Collection Projection v/s Actual Collection report and update to Management 10. Customer Ledger Reconciliation & Obtain balance confirmation at the year-end. 1. After getting information from HO, follow-up for stock 2. After stock received, sending the details for GRN and Sending the invoices scan copies for accounting. 3. Stock take every Month 1. Review of customer advances against Sales. 2. Updating the customer Advance details with ageing. 1. Monitoring the Credit Card Settlement. 2. Monitoring the PayTM Payment. 3. Monitoring the Rozor Pay payment 1. Sending all utility bills to HO for the payment. 2. Follow-up for the payments. 3. Maintaining Utility Tracker. Reconciliation of the Customer Maintenance of Petty cash at branch level and getting reimbursed from HO Any other work assigned by HO Preferred candidate profile Male candidate with minimum one year experience Perks and benefits Medical and Accidental Insurance, PF, ESI and Gratuity