Human Resources Intern

Role

Recruitment

• Source candidates through LinkedIn, database searches, ad postings, networking, headhunting and referrals.

• Discuss candidate profiles with the People and Culture Manager.

• Create long lists of candidate profiles and schedule initial screening interviews for the People and Culture Manager, ensuring at least five relevant candidates are interviewed per vacancy.

• Schedule interviews for candidates shortlisted by the Management.

• Prepare presentations for management institutes, colleges and similar platforms.

• Manage walk-in interviews and related logistics.

• Liaise regularly with recruitment consultants.

• Maintain a database of all profiles received through the company website and other sources.

Onboarding

• Handle employee documentation including personal and account details.

• Ensure all facilities are arranged prior to joining such as email access, laptops, stationery, mobile phones and ID cards.

• Create and maintain employee files with all required documents.

Training and Development

• Assist the People and Culture Manager in preparing and regularly updating the training calendar.

• Coordinate with trainers to ensure trainings are conducted on schedule.

• Collect trainee feedback after each session.

Employee Coordination

• Maintain employee leave records based on approvals received from line managers.

• Maintain a database of employee account details.

• Prepare flyers for various employee related activities.

• Continuously update and maintain employee information records.

• Handle and escalate HR related queries from employees.

Policies and Projects

• Assist the People and Culture Managers in developing company policies and procedures.

• Conduct market best practice studies across various HR areas.

• Execute strategic projects as assigned from time to time.

• Contribute to the automation of HR processes, including coordination with the IT department.

Office Administration

• Ensure continuous availability of office facilities such as water, coffee and stationery.

• Handle utility bill payments on time.

• Maintain the office petty cash register.

• Coordinate building and office access cards.

• Coordinate with vendors for regular supplies of T-shirts, mugs, bags and other corporate gift items.

Event Management

• Manage regular office events including birthdays, cultural functions and festival celebrations.

• Monitor and execute the employee welfare calendar consisting of more than twenty five events annually.

• Actively participate in official corporate events organised or attended by the company.

Educational Requirements

• Graduate or Post Graduate in HR.

• IT related knowledge is an added advantage.

Skills and Competency Requirements

• Ability to interact effectively with people from diverse backgrounds.

• Ability to explain and present factual information in a structured, clear, confident and concise manner.

• Excellent written communication skills using clear and concise language.

• Good knowledge of MS Office suite and applications such as Publisher.