People and Culture Intern

Job Description

Job Title: HR Intern (Paid Internship)Recruitment:Source candidates via LinkedIn, database search, ad postings, networking, headhunting, and referrals.Discuss candidate profiles with the People & Culture (P&C) Manager.Longlist candidate profiles and schedule initial screening interviews for the P&C Manager, interviewing at least 5 relevant candidates per vacancy.Schedule interviews for candidates shortlisted by management.Prepare presentations for management institutes, colleges, etc.Handle walk-in interviews and related logistics.Liaise with recruitment consultants on a regular basis.Maintain a database of all profiles received from the company’s website and other sources.Onboarding:Carry out employee documentation, including personal details, account details, etc.Ensure all facilities are in place prior to the employee’s joining, such as email setup, laptops, stationery, mobile phones, ID cards, etc.Ensure the creation of files for each employee with all required documents.Training & Development:Assist the P&C Manager in creating and regularly updating the training calendar.Coordinate with trainers to ensure timely training according to the calendar.Obtain trainee feedback after each training session.Employee Coordination:Maintain a record of employee leaves based on approvals from line managers.Maintain a database of employee account details.Prepare flyers for various employee-related activities.Continuously update and maintain employee information records.Handle/escalate HR-related queries from employees.Policies & Projects:Assist the P&C Manager in implementing policies and procedures for the company.Conduct a market best practices study on various HR areas.Undertake strategic projects as allocated from time to time.Contribute to the automation of HR-related processes, including coordination with the IT department.Office Administration:Ensure continuous availability of office facilities, such as water, coffee, stationery, etc.Ensure utility bill payments are made on time.Maintain a petty cash register for the office.Coordinate the distribution of office/building access cards.Coordinate with vendors to maintain regular supplies of corporate gift items (T-shirts, mugs, bags, etc.).Event Management:Handle regular office events, including birthdays, cultural functions, festival celebrations, etc.Monitor and implement the employee welfare calendar (25+ events per year).Actively participate in official corporate events organized or participated in by the company.Educational Requirements:Graduate/Postgraduate in HR.IT-related knowledge is an added advantage.Skills/Competency Requirements:Ability to interact with people from diverse backgrounds.Ability to explain or present factual information in a structured, clear, confident, and concise manner.Excellent written communication skills, using clear and concise language.Good knowledge of MS Office suite and other apps like Publisher.