People and Culture Intern

Job Title: HR Intern (Paid Internship)

Recruitment:

• Source candidates via LinkedIn, database search, ad postings, networking, headhunting, and referrals.
• Discuss candidate profiles with the People & Culture (P&C) Manager.
• Longlist candidate profiles and schedule initial screening interviews for the P&C Manager, interviewing at least 5 relevant candidates per vacancy.
• Schedule interviews for candidates shortlisted by management.
• Prepare presentations for management institutes, colleges, etc.
• Handle walk-in interviews and related logistics.
• Liaise with recruitment consultants on a regular basis.
• Maintain a database of all profiles received from the company’s website and other sources.

Onboarding:

• Carry out employee documentation, including personal details, account details, etc.
• Ensure all facilities are in place prior to the employee’s joining, such as email setup, laptops, stationery, mobile phones, ID cards, etc.
• Ensure the creation of files for each employee with all required documents.

Training & Development:

• Assist the P&C Manager in creating and regularly updating the training calendar.
• Coordinate with trainers to ensure timely training according to the calendar.
• Obtain trainee feedback after each training session.

Employee Coordination:

• Maintain a record of employee leaves based on approvals from line managers.
• Maintain a database of employee account details.
• Prepare flyers for various employee-related activities.
• Continuously update and maintain employee information records.
• Handle/escalate HR-related queries from employees.

Policies & Projects:

• Assist the P&C Manager in implementing policies and procedures for the company.
• Conduct a market best practices study on various HR areas.
• Undertake strategic projects as allocated from time to time.
• Contribute to the automation of HR-related processes, including coordination with the IT department.

Office Administration:

• Ensure continuous availability of office facilities, such as water, coffee, stationery, etc.
• Ensure utility bill payments are made on time.
• Maintain a petty cash register for the office.
• Coordinate the distribution of office/building access cards.
• Coordinate with vendors to maintain regular supplies of corporate gift items (T-shirts, mugs, bags, etc.).

Event Management:

• Handle regular office events, including birthdays, cultural functions, festival celebrations, etc.
• Monitor and implement the employee welfare calendar (25+ events per year).
• Actively participate in official corporate events organized or participated in by the company.

Educational Requirements:

• Graduate/Postgraduate in HR.
• IT-related knowledge is an added advantage.

Skills/Competency Requirements:

• Ability to interact with people from diverse backgrounds.
• Ability to explain or present factual information in a structured, clear, confident, and concise manner.
• Excellent written communication skills, using clear and concise language.
• Good knowledge of MS Office suite and other apps like Publisher.

Paid Internship